Admin Executive

Key Responsibilities:

1. Office Administration & Coordination

• Oversee daily office operations and ensure smooth functioning.

• Maintain office infrastructure, including procurement and allocation of office supplies, laptops, mobile phones, and access cards.

• Ensure proper documentation and maintenance of records.

• Handle administrative correspondence and maintain filing systems.

• Coordinate and liaise with banks for company-related banking needs.

• Assist in coordinating with auditors for compliance-related tasks.

2. Government & Regulatory Coordination

• Work closely with government offices like BBMP, GST department, and police stations to ensure compliance and smooth operations.

• Handle document submissions, approvals, and necessary follow-ups with various government authorities.

• Ensure compliance with local regulations and assist in licensing and statutory registrations.

3. Vendor Management & Procurement

• Identify, onboard, and maintain relationships with vendors for office supplies, IT equipment, and other operational needs.

• Negotiate contracts and pricing with vendors to optimize costs.

• Monitor and evaluate vendor performance to ensure quality services and timely deliveries.

• Oversee procurement of servers, IT infrastructure, and other essential office equipment.

4. Logistics & Office Support

• Manage company-owned assets, including their procurement, allocation, and maintenance.

• Handle company transport needs, coordinating vehicle movements if required.

• Ensure office maintenance and cleanliness by liaising with housekeeping services.

5. Cost Management & Budgeting

• Monitor and control administrative expenses to ensure cost efficiency.

• Maintain records of procurement, purchases, and payments for budgeting and financial reporting.

• Track utility bills and ensure timely payments.