Admin Executive

Kollegeapply.com is an AI-powered higher education discovery platform designed to simplify how students explore

colleges, courses, and career paths—both in India and globally. Acts as a centralized hub for higher education,

bringing together everything a student needs in one place

Location: Gurugram | Full-Time | Experience: 1+ Years

About the Role

We are seeking a detail-oriented Administration Executive with hands-on experience in office operations, vendor

coordination, facility management, and MIS reporting. The ideal candidate will ensure smooth day-to-day functioning of the

office, manage assets and vendors, and provide reliable administrative support across departments.

Key Responsibilities

Office Administration & Facility Management

● Oversee day-to-day office operations, ensuring efficiency and compliance with company policies.

● Manage housekeeping, pantry, and facility maintenance activities.

● Coordinate Annual Maintenance Contracts (AMC) for office systems and equipment.

● Handle courier dispatch, travel arrangements, and logistics support.

Vendor & Asset Management

● Coordinate with vendors for procurement, service requests, and timely resolution.

● Maintain office assets, inventory records, and preventive maintenance schedules.

● Negotiate vendor contracts and ensure cost-effective solutions.

MIS Reporting & Documentation

● Prepare and maintain MIS reports, asset registers, and billing documentation.

● Track petty cash, GST invoice verification, and expense monitoring.

● Present periodic reports to management on office operations and asset utilization.

Troubleshooting Support

● Provide first-level troubleshooting for office equipment (printers, biometric systems, meeting room devices).

● Coordinate with IT vendors for escalated issues and system maintenance.

Coordination & Communication

● Act as the first point of contact for internal and external stakeholders.

● Support HR/Operations in onboarding logistics and employee engagement activities.

● Ensure workplace safety, cleanliness, and compliance with organizational standards.

Eligibility & Skills

● Bachelor's degree in Administration, IT, or related field.

● 1-2 years of experience in office administration, facility management, or vendor coordination.

● Strong knowledge of MS Office (Excel, Word, PowerPoint) and MIS reporting.

● Basic troubleshooting skills for hardware/software and networking.

● Excellent communication, organizational, and multitasking abilities.

● Ability to work independently and thrive in a fast-paced environment.

● A laptop & two wheeler is mandatory.

Preferred Skills

● Experience in petty cash handling.

● Exposure to vendor management and contract negotiation.

● Familiarity with biometric devices, CCTV, and office equipment.