Admin Executive

ROLE PURPOSE

Provide dependable shared administrative support to the India recycling and property-development businesses. The role will coordinate facilities, travel, records, vendors, renewals and management actions, ensuring that routine requirements are completed accurately and that senior management has clear visibility over pending administrative matters.

KEY ACCOUNTABILITIES & EXPECTED OUTCOMES

• Manage office facilities, utilities, housekeeping, security, stationery, repairs, access, assets and service vendors.

• Coordinate travel, accommodation, vehicles, meetings, visitors, site visits and management schedules.

• Maintain central registers for contracts, renewals, insurance, licenses, assets, bills, deposits and administrative actions.

• Process and track quotations, purchase requests, invoices, petty cash, reimbursements and vendor documentation with finance and procurement.

• Support employee onboarding and exit logistics, attendance inputs, ID/access arrangements and document collection in coordination with HR.

• Prepare letters, minutes, trackers, presentations, filing packs and follow-up reports for management.

• Coordinate time-sensitive actions across Chennai, Madurai and supported offices while maintaining confidentiality and professional standards.

• Bachelor's degree or diploma from a recognised institution.

• Minimum 4 years of office administration, facilities coordination or executive-support experience.

• Strong organisation, follow-up, vendor management, record control and problem-solving capability.

• Proficiency in MS Office, email, spreadsheets and basic management reporting.

• Good written and spoken English; Tamil is strongly preferred; ability to work from West Tambaram, Chennai and support multiple business teams.