Designation: Document Controller

Job Summary:

We are seeking a detail-oriented and organized Document Controller to support our Architect Team in managing and maintaining project documentation. The ideal candidate should have at least 3 years of experience in document control, strong proficiency in MS Office tools, and the ability to ensure accuracy, consistency, and timely retrieval of all critical project records.

Key Responsibilities:

Manage, control, and archive all incoming and outgoing documents (drawings, reports, correspondence, etc.).
Implement and maintain document control systems to ensure document version control and traceability.
Ensure documents are filed and labeled correctly, both digitally and in hard copy.
Track document status, submission deadlines, and issue logs.
Coordinate with architects, consultants, and clients to ensure timely sharing and retrieval of documents.
Support the team with formatting, compiling, and preparing reports, presentations, and project deliverables.
Conduct regular audits to ensure compliance with document control procedures.
Maintain confidentiality and security of all sensitive project information.
Assist in compiling tender documentation and records when needed.

Key Skills:

Document Management Systems (DMS) – Experience in organizing large volumes of documents efficiently.
MS Office Proficiency – Strong command of Excel, Word, and PowerPoint.
Version Control & Record Keeping – Able to maintain a clear log of all revisions and updates.
Attention to Detail – Accuracy in formatting, naming, and tracking documents.
Communication Skills – Clear and timely coordination with internal teams and external stakeholders.
Time Management – Ability to handle multiple document streams and prioritize tasks under deadlines.
Basic Technical Understanding – Familiarity with architectural drawings and project terminology is a plus.