Designation: Document Controller
Job Summary:
We are seeking a detail-oriented and organized Document Controller to support our Architect Team in managing and maintaining project documentation. The ideal candidate should have at least 3 years of experience in document control, strong proficiency in MS Office tools, and the ability to ensure accuracy, consistency, and timely retrieval of all critical project records.
Key Responsibilities:
- Manage, control, and archive all incoming and outgoing documents (drawings, reports, correspondence, etc.).
- Implement and maintain document control systems to ensure document version control and traceability.
- Ensure documents are filed and labeled correctly, both digitally and in hard copy.
- Track document status, submission deadlines, and issue logs.
- Coordinate with architects, consultants, and clients to ensure timely sharing and retrieval of documents.
- Support the team with formatting, compiling, and preparing reports, presentations, and project deliverables.
- Conduct regular audits to ensure compliance with document control procedures.
- Maintain confidentiality and security of all sensitive project information.
- Assist in compiling tender documentation and records when needed.
Key Skills:
- Document Management Systems (DMS) Experience in organizing large volumes of documents efficiently.
- MS Office Proficiency Strong command of Excel, Word, and PowerPoint.
- Version Control & Record Keeping Able to maintain a clear log of all revisions and updates.
- Attention to Detail Accuracy in formatting, naming, and tracking documents.
- Communication Skills Clear and timely coordination with internal teams and external stakeholders.
- Time Management Ability to handle multiple document streams and prioritize tasks under deadlines.
- Basic Technical Understanding Familiarity with architectural drawings and project terminology is a plus.
