Responsibilities

Assist in annual budgeting and quarterly management reports for commercial premises
Collaborate with the property manager to uphold operational excellence across commercial premises
Collaborate with marketing agents for the effective leasing of the commercial premises
Ensure compliance with internal controls, corporate policies, and statutory requirements
Support lease management activities, including drafting, reviewing and issuing lease documentation
Ensure proper documentation, archival, and implementation of processes for the smooth operation of lease management activities
Maintain accurate and organized lease records, ensuring proper documentation and archival to facilitate smooth operations
Update and manage tenancy information in SAP and other relevant databases to support reporting, payment processing, and arrears tracking
Facilitate in property tax matters including liaising with property tax agent for the assessment of annual values, raising objections, preparation of schedules, statements and reconciliations for all properties.
Support in asset enhancement initiatives and facilitate capital expenditure planning and execution
Evaluating and executing sustainability initiatives which align with the Company's sustainability goals
Support in procurement administration, proper recording, and archival of procurement documents
Contribute to digitalisation and process improvement initiatives aimed at enhancing operational efficiency and effectiveness

Requirements

Degree in Business Administration, Real Estate or a related discipline, with at least 3 years of relevant experience in lease management, property administration or asset management
Strong communication and interpersonal skill to collaborate with stakeholders
Meticulous, resourceful, independent and able to work proactively towards problem solving
Good working knowledge of MS Excel and SAP and other property management systems would be advantageous
Demonstrated ability to manage documentation, ensure compliance and support process improvement initiatives