About the Role:

We are seeking a meticulous and experienced Senior Accountant who understands the unique financial landscape of the development sector. This role is the backbone of our day-to-day financial operationsensuring every transaction is recorded accurately, every bill is properly verified, and every rupee is accounted for in compliance with donor requirements. You'll work independently to maintain our accounting systems, verify expenses, and be the go-to person for ensuring our financial records are audit-ready at all times. We need someone who brings both technical accuracy and practical judgment to financial processes.

Key Responsibilities:

Day-to-Day Accounting

Maintain accurate and timely accounting records in Tally ERP
Record all financial transactions including receipts, payments, journal entries, contra entries
Post vouchers with proper narration, budget heads and project codes
Process supplier payments and staff reimbursements after verification
Handle petty cash accounting and reconciliation
Conduct monthly bank reconciliations for all organizational accounts
Prepare payment schedules and track pending payments

Bill Verification & Expense Processing

Scrutinize all bills, invoices and expense claims for accuracy, completeness and authenticity
Verify that expenses have proper supporting documents, authorized approvals and GST compliance
Check expenses against approved budgets and donor guidelines before processing
Flag missing documentation, incorrect classifications or questionable expenses
Ensure bills have proper procurement documents (quotations, POs, GRNs where applicable)
Guide staff on what supporting documents are needed for different types of expenses
Confirm that expenses are allowable under specific project/donor guidelines

Budget Tracking & Monitoring

Track project-wise expenditure against sanctioned budgets
Prepare monthly budget vs. actual reports for finance manager and program teams
Alert relevant teams when expenses approach budget limits
Maintain project-wise expense tracking sheets
Support finance manager with budget utilization analysis

Compliance & Documentation

Ensure all financial transactions comply with organizational policies and donor requirements
Maintain proper filing of all vouchers, bills, bank statements and financial documents
Prepare supporting schedules for TDS returns, GST filings and other statutory compliances
Keep audit trail clear and documentation audit-ready at all times
Support internal and external audits by providing required documents and schedules
Follow up with staff/vendors for pending bills, documents or clarifications

Financial Reporting Support

Generate ledger reports, trial balances and subsidiary reports from Tally
Prepare monthly financial statements and reports as required
Extract project-wise expense data for donor reports and utilization certificates
Support finance manager in preparing financial schedules for quarterly/annual reports
Maintain organized records for easy retrieval during reporting cycles

Team Support & Coordination

Guide program and administrative staff on expense documentation requirements
Clarify what expenses are allowable/not allowable under different funding sources
Coordinate with vendors for invoice corrections, payment confirmations
Work with procurement team to ensure proper documentation flow
Support junior staff or accounts assistant with routine queries

Essential Qualifications:

B.Com/M.Com with minimum 60% marks
4-6 years of hands-on accounting experience in NGO/development sector (mandatory requirement)
Strong proficiency in Tally ERP (Version 9 or Prime)
Good working knowledge of MS Excel for data management and analysis
Understanding of GST, TDS and basic taxation applicable to Section 8/Trust/Society organizations
Familiarity with NGO accounting practices, fund accounting and donor compliance

Must-Have Traits & Skills:

NGO sector experience- understands how development sector finances work: multiple donors, restricted vs. unrestricted funds, specific compliance requirements, audit intensity
Meticulous attention to detail- catches errors in bills, spots missing documents, ensures accuracy in data entry; nothing gets past you
Strong verification skills- naturally questions expenses that seem off; knows what to look for in bills and supporting documents
Independent & self-driven- manages own workload, sets priorities, maintains steady pace without needing constant supervision or follow-up
Financial prudence- has good judgment about what's appropriate spending; flags questionable expenses proactively
Organized & systematic- maintains neat records; knows exactly where every document is; keeps systems updated
Can-do attitude- doesn't make excuses during busy periods; finds ways to get work done even with challenges
Integrity- completely honest in financial matters; cannot be pressured into irregular approvals
Practical problem-solver- when there are documentation gaps or issues, figures out solutions rather than just escalating
Good communication- explains financial requirements clearly to non-finance colleagues without being condescending
Deadline-oriented- completes month-end closings, report preparations and audit schedules on time

What Makes a Candidate Stand Out:

Experience handling accounts for multiple projects/donors simultaneously (CSR, foundation grants, bilateral funding)
Exposure to FCRA accounting and compliance
Experience supporting statutory audits, donor audits, tax audits in NGO context
Knowledge of government scheme finances (NRLM, NHM, etc.)
Understanding of program finances in health/education/rural development sectors
Familiarity with cost allocation across multiple funding sources
Previous experience training or mentoring junior accounts staff

What We Value:

Reliability: You deliver consistent, accurate work; management doesn't have to worry about your portfolio
Ownership: You treat organizational finances as your responsibility; take pride in maintaining clean books
Practical wisdom: You bring both policy knowledge and ground-level judgment to financial processes
Self-motivation: You work at your own steady pace and maintain high standards without supervision
Team player: You support colleagues with financial guidance rather than creating roadblocks
Growth mindset: You're willing to learn new systems, adapt to changing donor requirements

Why This Role Matters:

Clean accounts don't happen by magicthey happen because of dedicated professionals like you. Every accurate entry you make, every questionable bill you flag, every reconciliation you complete contributes to our organizational credibility. Donors fund us because they trust our financial systems. Audits pass smoothly because of your meticulous work. Programs run without financial hiccups because you've ensured proper processing. If you take pride in being thorough, value integrity above convenience, and want your accounting skills to serve social impact work, we want to meet you.

What This Role Is NOT:

This is not a role where you just mechanically enter data or rubber-stamp bills. We need someone who engages with the numbers, asks questions when something doesn't add up, maintains systems proactively, and takes personal ownership of the quality of our financial records. If you're looking to just punch in and punch out, this won't be the right fit. If you're looking to be a valued, trusted member of the finance team in a mission-driven organization, let's talk.

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