Workspace Technical Services Assistant Manager

What this job involves:

• Whether you've got deep experience in commercial real estate, skilled trades, or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
• Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems.
• Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by client.
• Routinely inspect all contracted services to ensure performance measures are being maintained.
• Plan, organize, and arrange internal events for any processes or business.
• Ensure compliance of regulations / requirements of JLL management.
• Provide assistance in general administrative activities as required.
• Contribute to the Monthly Management Report to Client.
• Carrying out Vendor Background Checks.
• Maintaining external employee data.
• Preparing floor register for Health and Safety Issues.
• Prepare SLAs for Vendors.
• Compile and update site account details.
• Coordinate and organize events requested by business units of CLIENT.
• Compilation of snag list for Defect Liability Period of the assets and coordinating with vendors for the rectification.
• Assist in the preparation of Monthly Management Report and Quarterly Business Review reports.
• Ensure serviceability of all machines related to pantry and kitchen services.
• Compile and follow-up Landlord issues through Landlord tracker.
• Analyze Helpdesk calls on a monthly basis by Pareto analysis.
• Follow-up with the vendor for timely submission of invoices.
• Checking the Healthiness of FAPA, HVAC, LMS, BMS, Electrical system, LMS, AUTOSHADE, KITCHEN equipment.
• Taking Rounds for all UPS Rooms, PAC Rooms, Electrical Rooms, AHU Rooms, Creche area and Check lists updation.
• Incident Report updation in share drive (excel file) & on share point of client's portal.
• Incident Management escalation process & training to Ground staff.
• CMMS Monitoring & closures of PM & W/O.
• Preparation of Issue trackers & closures.
• Raising Service Now (PM, Wo. PJT) activities on portal.
• MEP Materials Inventory & governance.
• Power down Activities (Power down Script, Schedules, quotes, PO, vendor management etc.)