Objective
To maintain accurate records of materials dispatched to various project sites, reconcile delivery details with invoices.
Key Responsibilities
- Delivery Challan (DC) Management
- Maintain and update records of all Delivery Challans (DCs) issued.
- Track DCs dispatched to various project locations and ensure site confirmation of receipt.
- Ensure each DC is uniquely identified and easily traceable.
- Invoice Comparison
- Compare dispatched materials (as per DC) with invoices raised.
- Check for accuracy in item codes, quantity, and price.
- Highlight discrepancies and coordinate with procurement or accounts for resolution.
- Reconciliation
- Collect and verify site acknowledgment receipts.
- Reconcile dispatched items with site-received materials.
- Record and report any shortages, excess, or damage.
- Documentation & Filing
- Maintain both digital and physical copies of: Delivery Challans, Site Acknowledgment, Invoices, Reconciliation reports.
- Organize files for easy access during audits and reviews.
- Coordination with supervisors, transporters, warehouse, and accounts teams.
- Ensure timely communication and resolution of issues.
- Reporting
- Prepare and submit daily/weekly/monthly reports on dispatch and reconciliation status.
- Maintain a summary of pending acknowledgments and mismatched invoices.
- Assisting warehouse operations
Skills & Qualifications
- Good knowledge of logistics and dispatch workflows
- Basic understanding of invoicing and stock reconciliation
- Proficiency in MS Excel and document handling
- Strong coordination and communication skills
- Prior experience in similar roles preferred
