Number of positions: 1
Position name: Lead / Senior Lead / Asst Manager - Visa, International Travels & Facility Admin
Experience: 5+years
Work location: Bangalore office
Joining period: 2 to 4 weeks
Qualifications
- 5 to 7 years of experience in visa processing for USA (H1, L1 & B1) and European countries (business & work permit visa) in IT Services company (ideally from a Mid-sized, Indian IT working for USA / European Clients)
- Experience in International travel coordination (booking of air tickets, accommodation & etc)
- Strong knowledge of visa regulations, travel logistics, and office facility management practices.
- Having experience in managing office facility and coordinating with vendors (travel, housekeeping, pest control, stationary, & etc)
- Good communications, flexible, and negotiation skills with highly proactive and high level of ownership
- Bachelor's degree in Business Administration, Hotel & Hospitality Management, or BA/ B.Com/ B.Sc.
- Ability to manage multiple tasks and work under pressure.
- Handson experience in using Office 365 applications (Excel, Word, PPT & etc)
Key Responsibilities
Visa and Immigration Management:
- Manage the entire visa process, including application, documentation, submission, and follow-up for employees traveling internationally.
- Stay updated on visa regulations and requirements for different countries and ensure compliance with immigration laws.
- Coordinate with visa consultant, embassies and consulates to expedite the visa process.
- Collaborate with HR, Finance, and other departments to align travel with company policies and goals.
- Provide guidance and support to employees on visa-related matters, including documentation and interview preparation.
- Maintain accurate records of all visa applications and status updates.
- Develop and implement policies and procedures for visa processing, travel management, and facility administration.
International Travel Coordination
- Plan and arrange international travel for employees, including flights, accommodations, transportation, and itineraries.
- Ensure cost-effective travel solutions while maintaining quality and convenience for travellers.
- Manage travel insurance and emergency assistance for employees traveling abroad.
- Coordinate with travel agencies and vendors to negotiate contracts and get best rates.
Facility Administration
- Oversee the management and maintenance of office facilities, ensuring a safe and productive work environment.
- Manage relationships with facility service providers, including cleaning, security, builder, and maintenance contractors.
- Ensure compliance with Information Security, health and safety regulations within the facility.
- Coordinate office space planning and allocation, including workstation setup and relocation.
- Handle procurement and inventory management of office supplies, equipment and maintain asset inventory report.
- Prepare and present reports on visa status, and facility operations to dept head & senior management.
