Key Responsibilities:
Travel Coordination
- Co-ordinate travel bookings for clients and event participants
- Prepare detailed travel itineraries and ensure all bookings align with event schedules and budgets.
- Enter all confirmed travel arrangements into the event management software to ensure accurate and up-to-date event data that will then be communicated to attendees.
- Track travel expenses and assist with reconciliation and reporting.
- Run regular reports to check the data for accuracy and identify errors and update where necessary.
Administrative Support
- Provide day-to-day administrative assistance to the event management team, including document preparation, data entry, and file management.
- Assist in preparing and formatting presentations, reports, and proposals.
- Help maintain efficient digital filing systems and shared drives.
Team & Client Support
- Communicate professionally with clients, suppliers, and internal team members to provide timely updates and support.
- Assist with follow-ups, confirmations, and post-event administration.
- Support the coordination of logistics and timelines for upcoming events.
- Contribute to a positive, collaborative, and solutions-focused team environment.
Skills & Experience
- Previous experience as a Virtual Assistant, Administrative Assistant, or in an Event Management support role (preferred).
- Strong organisational and time management skills with excellent attention to detail.
- Experience managing travel bookings and working with itineraries.
- Proficient in Microsoft Office and/or Google Workspace, with strong Excel and document formatting skills.
- Experience with Events Air desired but not required training will be provided.
- Excellent written and verbal communication skills.
- Ability to work independently while supporting multiple team members.
- A proactive, flexible, and professional approach to all tasks.
Desirable Attributes
- Prior experience in the events, travel, or hospitality industry.
- Knowledge of event management systems or CRM platforms.
- Comfortable working across different time zones and managing priorities.
Immediate joiners required.
Interested candidates can share their profile on [Confidential Information]
