US Payroll Specialist

Key Responsibilities

• Process end-to-end US payroll on, bi-weekly, and semi-monthly cycles
• Validate all payroll inputs including timesheets, bonuses, commissions, deductions, reimbursements, and any other payroll components
• Ensure accurate calculation and compliance for federal, state, and local taxes, including garnishments
• Execute payroll adjustments, off cycle runs, and employee final settlements
• Maintain complete and compliant payroll records in accordance with company policies and US payroll laws
• Reconcile payroll reports, investigate discrepancies, and ensure error-free payroll prior to release
• Collaborate with HR, Finance, and external payroll vendor for smooth payroll operations
• May be responsible to respond to, or support any employee queries regarding payroll, tax deductions, and paycheck issues
• Support year-end payroll activities including W-2 processing and payroll audits
• Manage timely submission of payroll reports and statutory filings

Required Skills & Experience

• 2–5 years of experience in US payroll processing
• Strong understanding of US payroll tax regulations, compliance requirements, and statutory rules
• Experience with payroll systems such as ADP, Workday, Paychex, or similar platforms
• Proficient in Excel (VLOOKUP, Pivot Tables, formulas)
• Strong analytical, problem-solving, and reconciliation skills
• High attention to detail with the ability to meet tight deadlines
• Excellent communication and cross-functional coordination skills

Preferred Qualifications

• Bachelor's degree in finance, Accounting, HR, or a related discipline
• Experience working in shared services, outsourced, or global payroll environments
• Knowledge of SOX compliance, internal controls, and payroll audit processes