Job Summary
The US Payroll Specialist is responsible for managing end-to-end payroll processing for US-based employees, ensuring accuracy, compliance, and timeliness. This role requires a strong understanding of US payroll regulations, tax compliance, and payroll systems, along with attention to detail and confidentiality.
Key Responsibilities
- Process bi-weekly/monthly US payroll for employees across multiple states
- Ensure payroll is accurate, compliant, and processed within deadlines
- Maintain and validate employee data including compensation, benefits, and deductions
- Handle payroll-related tax filings (federal, state, and local) and ensure compliance with US regulations
- Reconcile payroll reports, identify discrepancies, and resolve issues promptly
- Manage garnishments, bonuses, commissions, and off-cycle payments
- Coordinate with HR and Finance teams for employee lifecycle changes (onboarding, offboarding, salary revisions)
- Ensure compliance with laws such as FLSA, IRS regulations, and state-specific payroll requirements
- Support internal and external audits by providing payroll documentation
- Respond to employee payroll queries in a timely and professional manner
- Maintain payroll records and documentation in accordance with company policies
Required Qualifications
- Bachelor's degree in Finance, Accounting, Human Resources, or related field
- 2-4 years of experience in US payroll processing
- Strong knowledge of US payroll laws, tax regulations, and compliance requirements
- Experience with payroll systems (e.g., ADP, Workday, Paychex, or similar platforms)
- Proficiency in Microsoft Excel (pivot tables, VLOOKUP, etc.)
- High attention to detail and accuracy
- Strong analytical and problem-solving skills
- Ability to handle sensitive and confidential information
Other Required Qualifications
- Experience handling USA multi-state payroll
- Familiarity with timekeeping systems and HRIS platforms
- Experience in a fast-paced or high-growth environment
Key Competencies
- Attention to detail
- Time management and ability to meet strict deadlines
- Strong communication skills
- Integrity and confidentiality
- Problem-solving mindset
Company Overview:
Workspend is a leading global provider of contingent workforce management solutions for Fortune 500/Global 2000 clients. Workspend is one of the fastest growing companies in the industry and currently supports over 40 clients to manage their temporary workforce and total talent solutions. Workspend is an innovative company and we are using the latest innovative technologies to disrupt the workforce industry.
Workspend is an EEOE. Workspend offers an entrepreneurial culture and endless opportunity to grow for the right and motivated individuals. Looking for candidates who are driven and are looking to grow to next level in their careers. Should be responsible and take ownership.
