Position Overview:
The Payroll Specialist role will play an integral part in meeting the HR and Accounting team's goals and objectives. This individual will perform all activities necessary to complete the processing of multi-state weekly payroll, including computing wage and overtime payments, calculating and recording payroll deductions, processing terminations, inspecting/auditing payroll registers and reports for accuracy and completeness.
Job Description:
- Process US, Canada and India Bi-weekly or weekly multi-state payroll for approximately 200+ employees including the calculation of retroactive payments, bonuses, leave of absence and new hires and produce a summary and comprehensive reports.
- Work with HR manager to process employee data (new hires, changes, additional earnings) to the payroll system.
- Process employee Time & Attendance data from the Time system to payroll and reconcile variances utilizing tools in the Time and payroll systems.
- Create, review and confirm audit reports and reconciles totals.
- Perform employee pay reconciliation and analysis.
- Develop in depth understanding of Payroll Software to be able to create Ad-Hoc reports on demand
- Follow all company policies and procedures, including regulatory compliance.
- Process employee verification of employment (VOE) requests.
- Assist with implementation of HR business processes, systems and workflow changes, upgrades, and enhancements.
- Prepare monthly metrics data as specified; time not entered and time not approved.
- Resolve questions/problems regarding employee paychecks, direct deposit. Researches and reissues stale checks.
- Assist employees in registering for or resetting access to online pay stubs.
- Provide customer service to employees: in the area of pay, benefits and taxes as they relate to their pay, how to enter time or time off, where to locate forms and information on company's intranet, where to send completed forms, who to contact for benefit questions and how to obtain IRS instructions on withholding issues.
- Be a key strategic business partner to our Talent (HR) and Legal teams as we think through complexities of international hiring. Anticipate the issues and difficulties associated with new countries.
- Partner with accounting to streamline vendor billing (e.g. benefits) and payment processes.
- Consistently looks for automation opportunities to maximize operational efficiency
- Perform ad hoc tasks as assigned.
Requirements:
- Bachelors of Commerce or related years of experience.
- At least 3 years of Payroll / Accounting experience with 2 years of payroll processing software experience.
- Working knowledge of US and India Federal and State tax and labor wage laws.
- Working knowledge in MS Office (Word, Excel, Outlook, and (PowerPoint)
- Applicant must be detail-oriented.
- Must be able to work under tight deadlines.
- Ability to maintain confidentiality with unquestionable integrity.
- Candidate should have good customer service and overall understanding of accounting, exposure to management reporting systems.
- The applicant should have strong organizational, time management and prioritization abilities.
- A team player with excellent communication skills.
