Job Title: Part-Time Accounting Support Specialist
Location: Remote (Must be available until 12 PM CST / 85 EST overlap preferred)
Hours: 24 hours/week to start (may increase based on workload)
Overview:
AspiringIT is seeking a detail-oriented Part-Time Accounting Support Specialist to provide accounts payable support, focusing on invoice processing and coding. The ideal candidate will have excellent attention to detail, strong organizational skills, and the ability to work independently while collaborating with other team.
Key Responsibilities:
- Manage the Accounts Payable (AP) mailbox, moving invoices to a centralized folder.
- Code invoices by adding GL and department codes to PDF files, referencing prior invoices and code sheets.
- Save coded invoices to one of nine department SharePoint pending folders for approval.
- Monitor approval status and follow up with approvers as needed.
- Move approved invoices to the corresponding approved SharePoint folders and update the centralized folder with signed PDFs.
- Send signed invoices to AP for entry into the Navision (Nav) ERP system for payment.
- Maintain and update the Excel log of paid invoices; reconcile log entries with TB exports from Nav.
- Follow special processing steps for certain vendors as required.
Qualifications:
- Prior experience in accounts payable or accounting support preferred.
- Familiarity with invoice coding, GL accounts, and department codes.
- Experience with SharePoint and Excel; exposure to Navision ERP is a plus.
- Strong communication skills to coordinate
- Detail-oriented, organized, and able to work independently.
