Tender Executive

About the Role

We are looking for an experienced Tender Executive with strong expertise in product-based government tenders, particularly in solar panels, electronic items, CCTV systems, home appliances, furniture, and other product categories. The candidate must have a proven track record of successfully winning bids, managing end-to-end tendering processes, and coordinating with OEMs and vendors to secure the necessary authorization and documentation before bid submission.

Key Responsibilities

• Tender Management: Identify suitable government tenders on GeM, CPPP, and other e-procurement portals; evaluate eligibility criteria and manage the complete bidding process, from tender identification to submission and follow-up.
• Product Tendering: Handle tenders for solar panels, CCTV cameras, electronic items, home appliances, furniture, and other product categories.
• Bid Winning: Demonstrate a proven track record of successful bid participation and order acquisition in product-based government tenders.
• OEM Coordination: Coordinate with OEMs, manufacturers, and authorized distributors to obtain OEM authorization certificates, MAFs, technical documents, product quotations, and other mandatory approvals before participating in tenders.
• Category & Catalogue Management: Create, update, and maintain product catalogues on GeM, ensuring accurate specifications, HSN codes, pricing, brand details, and OEM approvals.
• Technical & Commercial Bids: Prepare and submit technical and financial bids, ensuring compliance with tender specifications, eligibility requirements, and submission deadlines.
• Costing & Pricing: Prepare competitive quotations and pricing strategies, considering GST, HSN codes, product costs, logistics, and applicable commercial terms.
• Reverse Auctions: Participate in and manage online reverse auctions while maintaining competitive pricing and profitability.
• Vendor Management: Develop and maintain relationships with OEMs, manufacturers, and suppliers to ensure competitive pricing, product availability, and timely documentation.
• Compliance & Documentation: Verify tender conditions, EMD/BG requirements, certifications, product specifications, and other statutory and technical documents.
• Tender Tracking: Maintain records of submitted bids, tender status, results, order awards, and upcoming opportunities.

Required Skills & Qualifications

• 4–5 years of hands-on experience in product-based government tendering, preferably through GeM and other e-procurement portals.
• Mandatory experience in solar products and electronic items, including CCTV systems and related equipment.
• Proven experience in winning government product tenders and securing purchase orders.
• Strong understanding of GeM processes, government procurement guidelines, e-tendering, and reverse auctions.
• Practical experience in OEM onboarding, obtaining MAFs/OEM authorization letters, and coordinating with manufacturers before bid participation.
• Good knowledge of GST, HSN codes, product costing, pricing, and commercial bid preparation.
• Experience in product catalogue creation, specifications, and category-wise compliance.
• Excellent communication, negotiation, vendor coordination, and documentation skills.
• Ability to manage multiple tenders simultaneously and meet strict deadlines.

Preferred Candidate Profile

Candidates with a strong background in GeM product tenders, solar panels, electronics, CCTV, and OEM-based procurement, along with a demonstrated record of successful bid awards, will be preferred.