Tender Executive

About the Job

We are looking for a detail-oriented, proactive, and responsible Tender Executive to manage the complete tendering process, including tender identification, documentation, submission, follow-up, and coordination with internal and external stakeholders.The ideal candidate should have practical knowledge of government and private tenders, e-tendering portals, tender documentation, compliance requirements, and deadline management.

Key Responsibilities

• Search, identify, and evaluate relevant government and private tenders.
• Monitor tender portals such as GeM, CPPP, state government portals, and IERPS.
• Review tender documents, eligibility criteria, technical specifications, BOQ, EMD, tender fees, and other requirements.
• Coordinate with Sales, Finance, Service, Production, and other departments for required tender documents.
• Prepare, compile, and verify technical and commercial tender documents.
• Ensure timely, accurate, and compliant submission of tenders and bids.
• Handle EMD, tender fees, performance security, and other tender-related documentation.
• Maintain records of submitted, awarded, rejected, and ongoing tenders.
• Track tender results, amendments, corrigenda, and submission deadlines.
• Coordinate with clients and relevant departments regarding clarifications and tender requirements.
• Prepare comparative statements and maintain tender-related MIS reports.
• Follow up on purchase orders, work orders, and other post-tender documentation.
• Ensure compliance with all tender terms, conditions, eligibility criteria, and submission requirements.
• Manage multiple tenders simultaneously while maintaining accuracy and timely completion.

Required Skills

• Good knowledge of e-tendering and government procurement processes.
• Familiarity with GeM, CPPP, and other government tender portals.
• Strong documentation, coordination, and follow-up skills.
• Good command of MS Excel, MS Word, and email communication.
• Excellent attention to detail.
• Ability to work effectively under strict deadlines.
• Good written and verbal communication skills.
• Ability to prioritize and manage multiple tenders simultaneously.
• Strong organizational and record-maintenance skills.

Qualification

• Bachelor's degree in any discipline.
• Candidates with experience in tendering, government sales, procurement, medical equipment, healthcare, or pharmaceutical industries will be preferred.

Experience

1–3 years of relevant experience in tendering, government sales, procurement, or a similar role.Candidates with experience in medical equipment, healthcare, pharmaceutical, or government sales tenders will be given preference.

Ideal Candidate

The ideal candidate should be someone who is highly organized, detail-oriented, deadline-driven, and capable of independently handling the tendering process from tender identification to submission and post-tender follow-up.Requirements added by the job poster

• Bachelor's Degree

• 1+ years of work experience with Business Documentation

• 1+ years of work experience with Tender Management