Tender Executive GEM

Date posted: March 28, 2026

Pay: 9,227.57 - 30,241.07 per month

Job description:

JOB SUMMARY:

We are seeking a detail-oriented and proactive Assistant to support end-to-end tendering activities. The role involves identifying tender opportunities, preparing and submitting bids, coordinating with internal teams, and maintaining accurate documentation. The candidate will also assist in post-award processes such as invoicing, payment follow-ups, and project closure.

KEY RESPONSIBILITIES:

1. Tender Identification & Evaluation

Identify and track new tenders from various portals and sources

Review tender requirements and support Go / No-Go decision process

Assist in preparing tender support notes and related documentation

Provide support to the pricing team with required data and inputs

2. Bid Preparation & Submission

· Prepare technical and commercial bid documents

Compile, verify, and organize all required tender documents

Arrange tender fees, EMD, and complete related formalities

Submit bids through portals such as GeM and other e-tendering platforms

Ensure all submissions are accurate and completed within deadlines

3. Coordination & Communication

Coordinate during bid evaluation and handle clarifications with clients

· Support reverse auction participation where applicable

4. Post-Award & Documentation

Assist in processing award notifications and preparing order documentation

Support project coordination and maintain internal documentation

Perform basic ERP entries and update task progress

Assist with bank guarantees, agreements, and insurance documentation

Prepare invoices and submit them to clients or portals

Maintain reports, records, and proper documentation systems

Support HR clearance documentation as required

Track payments and follow up with clients for receivables

Assist in work completion documentation and project closure

5. Administrative & System Support

Maintain organized filing systems (soft and hard copies)

Perform basic ERP entries and track task progress

Support vendor registration and document updates

Coordinate for Digital Signature Certificates (DSC) and portal access

Ensure confidentiality of tender and pricing data

Assist accounts team with billing documents and payment tracking

Coordinate with site/project teams for required inputs

Stay updated with latest tender rules and government policies

EDUCATIONAL QUALIFICATION:

Bachelor's degree, or a related field

Additional certification in tendering, procurement, or contract management is an advantage

TECHNICAL SKILLS:

Basic understanding of tendering processes and documentation

Familiarity with Government e-Marketplace (GeM) and other e-tendering portals

Proficiency in MS Office (Excel, Word, PowerPoint)

Basic knowledge of ERP systems

Understanding of commercial terms, pricing, and compliance requirements

Knowledge of bank guarantees, EMD, and contractual documentation is preferred

SOFT SKILLS:

Strong attention to detail and accuracy

Good organizational and time management skills

Effective communication and coordination abilities

Ability to handle multiple tasks and meet tight deadlines

Problem-solving mindset and willingness to learn

Ability to maintain confidentiality of sensitive data

EXPERIENCE

0–2 years of experience in tendering, procurement, or administrative roles

Freshers with relevant internship or exposure to tender processes may also apply

ADDITIONAL REQUIREMENTS (PREFERRED)

Ability to coordinate with cross-functional teams

Benefits:

Food and accommodation provided

Supportive and professional work environment

Opportunity for career growth and learning

Preferred Candidate:

Female candidates preferred

Job Types: Full-time, Permanent

Benefits:

• Commuter assistance
• Flexible schedule
• Food provided
• Life insurance
• Paid sick time
• Provident Fund