Tender and Contracts Manager

Job Title: Tender and Contracts Manager

The Role

As Tender and Contracts Manager, you will own the end-to-end tender estimation process for EPC / Design-Build / Modular projects. You will interpret tender requirements, define estimation strategy, distribute scope across disciplines, perform and validate rate analysis, and drive value engineering to arrive at a technically sound and commercially competitive bid.

Key Responsibilities

Tender Understanding & Strategy

• Study and interpret tender documents including RFPs, BOQs, drawings, specifications, commercial conditions, and technical eligibility criteria.
• Identify scope boundaries, ambiguities, risks, exclusions, and contractual obligations early in the tender lifecycle.
• Define project-specific estimation strategy based on:
• Modular vs conventional construction mix
• Prefab feasibility (LGSF, Precast, PEB, Hybrid systems)
• Location-specific cost drivers (logistics, labour, taxes, availability)
• Develop win-strategy inputs in collaboration with leadership (pricing philosophy, risk appetite, alternates).

Estimation Planning & Team Leadership

• Break down tender scope across:
• Civil & Substructure
• Structural (PEB, LGSF, Precast, RCC)
• Electrical
• PHE (Plumbing, Drainage)
• HVAC
• FPS (Fire Protection Systems)
• Plan estimation workload between self and 3-member estimation team, with clear timelines and deliverables.
• Review, validate, and integrate discipline-wise estimates into a unified project cost model.
• Ensure consistency in assumptions, productivity norms, wastage factors, and construction methodology across all packages.

Modular, Prefab & DFMA-Driven Estimation

• Apply Prefab / Modular thinking to estimation by:
• Differentiating factory vs site costs
• Accounting for tooling, moulds, jigs, transport, and erection logic
• Optimising labour skill requirements and site duration
• Evaluate and price systems such as:
• LGSF walls and floors
• Precast structural and architectural elements
• PEB / Hybrid steel systems
• Modular MEP integration
• Align estimates with Design for Manufacturing & Assembly (DFMA) principles to ensure constructability at scale.

Rate Analysis & First-Principles Costing

• Perform detailed rate analysis for:
• Standard BOQ items
• Non-standard / tender-specific / new items
• Independently derive rates using first-principles thinking, covering:
• Material consumption
• Labour productivity
• Equipment & tools
• Overheads, wastage, and execution constraints
• Validate subcontractor and vendor quotes against internal benchmarks and logic.
• Build and maintain rate analysis libraries for modular, prefab, and MEP systems.

Value Engineering & Cost Optimisation

• Identify value engineering opportunities without compromising performance, durability, or compliance.
• Strong value engineering, quantity design estimation for Foundation, Structural, Superstructure, Electrical, Plumbing, FPS, HVAC knowledge, Design calculations procedure, & thumb rules.
• Propose alternate materials, systems, construction sequences, or modularisation strategies.
• Quantify cost, time, and risk impact of VE proposals for management decision-making.
• Support technical clarifications and pre-bid meetings with strong cost-technical rationale.

SCM & Market Alignment

• Collaborate closely with the Supply Chain Management (SCM) team to:
• Establish project-specific material and subcontract rates
• Account for location-based price variations and logistics costs
• Leverage vendor partnerships for competitive pricing
• Track commodity trends (steel, cement, prefab components) and factor escalation/volatility risks into bids.

Commercial & Submission Support

• Assist in preparing price schedules, BOQ pricing, commercial deviation statements, and tender submissions.
• Support management during price finalisation, negotiations, and post-bid clarifications.
• Ensure bid pricing aligns with execution capability and margin expectations.

Continuous Improvement & Systems Thinking

• Develop standard estimation templates, checklists, and workflows for modular EPC tenders.
• Build a tender estimation playbook incorporating lessons learned, benchmarks, and best practices.
• Improve speed, accuracy, and predictability of tender outputs over time.

Skills & Qualifications

Education

• Bachelor's or Master's degree in Civil Engineering or Construction Engineering.

Technical & Professional Experience

• 812+ years of experience in tendering, estimation, or pre-contract roles, preferably in:
• Modular construction
• Prefab / Industrialised construction
• EPC / Design-Build projects
• Strong exposure to Civil, Structural, Electrical, PHE, HVAC, and FPS estimation.
• Proven ability to estimate LGSF, Precast, PEB, RCC, and hybrid construction systems.
• Deep understanding of BOQs, specifications, drawings, and construction methodologies.
• Expertise in rate analysis, cost modelling, and value engineering.

Core Competencies

• Strong analytical and first-principles thinking
• Strategic mindset focused on winning tenders responsibly
• High attention to detail with ability to see the big picture
• Leadership capability to guide and review junior estimators
• Strong collaboration skills across Engineering, SCM, and Management
• Commercial awareness and risk sensitivity

Behavioural Tendencies

• Ownership mindset nothing is someone else's problem
• Structured yet adaptable thinking
• Bias for action and delivery under tight timelines
• Integrity in pricing and assumptions
• Alignment with the mission of scalable, human-centric construction
• Team-first attitude with high accountability