Team / Personal Assistant

Note:

Specific / mandatory skills:

. Advanced Written Communication Skills: Ability to draft, edit, proof-read, and format diverse documents such as research papers and speeches, ensuring accuracy and consistency.

. Attention to Detail: Precision in maintaining document integrity and ensuring error-free written materials.

. Data Management & Entry Proficiency: Competence in efficiently handling electronic and paper filing systems, including accurate data entry and archiving.

. Organisational Skills: Capability to manage diaries, schedule meetings, arrange travel itineraries, and coordinate logistics seamlessly.

. Effective Communication: Skill in receiving, relaying, and managing telephone messages from internal and external stakeholders, facilitating timely communication.

. Administrative Operations Management: Ability to oversee daily business unit operations, address administrative needs, and support smooth functioning.

. Teamwork & Interpersonal Skills: Strong collaboration with other administrative staff, fostering coordinated efforts and effective communication across the organisation.

. Experience range: Minimum 10 Years

. Open to considering fresher candidates (Yes/No): No

. Open to considering relocation / non-local candidates (Yes/No): No. Local Location is Pune

. Contract duration: Remaining Period of FY'26 until Year End and renewed on recurring basis based on performance

. Shift timings: 10 AM - 6.30 PM IST

Number of days work from office: 4 days a week

. Preference of hiring only diversity candidates (Yes/No): Yes

Description:

. Document Management: Responsible for producing, editing, proof-reading, and formatting a wide range of documents, including research papers and speeches. Ensures accuracy and consistency in all written materials.

. Data Entry & Filing: Maintains comprehensive electronic and paper filing systems, including archiving important documents and entering relevant data efficiently and accurately.

. Scheduling & Coordination: Manages diaries, schedules meetings, and arranges travel itineraries for individuals, teams, or departments. Coordinates logistics to facilitate smooth operations.

. Communication Handling: Receives and relays telephone messages from both internal and external sources, ensuring timely and effective communication within and outside the organisation.

. Operational Support: Oversees the day-to-day running of the assigned business unit, addressing administrative needs and providing support to ensure seamless functioning.

. Team Collaboration: Works closely with other administrative support staff to foster strong communication and collaboration, ensuring coordinated efforts across the organisation