Job Description
End to end coordination for Agenda, Minutes, Circular Resolutions, Action Point tracking of the Board Level Committees viz.End to Meetings of Risk Management Committee Meetings of Corporate Social Responsibility Committee &Customer Service Committee
Key role & Responsibility
These responsibilities are representative, and the role holder is also responsible for any other job assigned by the superior authorities from time to time. This section in not intended to be an exhaustive listing of all activities done by the role holder. It should capture only the key responsibilities of the role.
Strategy and Planning
Meetings Management of ACB, BCC, CRC, RMC, CSC, Review WD, SCMBF, CSR, ITSC, Board, NRC and SRC; YSIL Board / Committee Meetings - end-to-end co-ordination; Operational Matters: Secretarial Audit, Statutory Audit, Internal Audit, ORM Audit, IT Audit, ISO Certification /Process set up /Self Check Audit, System Audit CISO, RBI / RBS Audit / Inspection, RPT Disclosure half yearly, Fund Raising Activities, Due Diligence Matters, Insider Trading Compliance Activities, Related Party Transactions, LODR Compliances - Quarterly/Annual Financial Results, Corporate Governance Report, Shareholding Pattern, Details of Investors Complaints, Certificate u/r 74(5) SEBI (D&P) Regulations, Reconciliation of Share Capital Audit Report under Regulation 76 of SEBI (D&P) Regulations, 2018, Disclosure under Reg. 30, AGM Related Disclosures, Analyst/Investors meet, All other Exchange Filings, SAST Compliances, Adhoc Requirement from SEBI/Stock Exchanges, RPT Disclosure half yearly, Debt Compliance related matters (Debt), Trustee Compliances/Correspondence, Corporate actions, Regulatory Updates Tracking Compliance & Reporting / Disclosure, Depository Management (CA Form for ESOP and Debt Securities), MCA Filings, MSME, IEPF Related Filing and other associated matters, ESOP Related Matters, Depository Management (CA Form for ESOP and Debt Securities), Dividend Management Reserve Bank of India (RBI)- Application/ Approval for appointment of Chairman/MD/Auditors etc., Data to SSM and RBI Trench I, II and III data, RBI Filings Half Yearly and Annually, RTA Handling, Shareholders related matters, Updation of Statutory Registers, Quarterly Compliance Certificate, QMS queries, Anonymous and other Board level complaints, Directors Related Items - Directors Disclosures, Directors Training Program, Board Performance Evaluation, Annual Affirmation/Code of Conduct/ Induction of Directors etc., Fit and Proper Declaration, Intimation to IRDA, Compliance under other registrations like DP/IRDA, Compliance under other registrations like DP/IRDA, Director's Management/ Sitting Fees/any other payment/ Travel, Compliance Management System (Implementation & Compliance Framework, Admin User activities, Regular Activities/ Follow-ups), Vendor Invoice/Management, YES MEETS (AMS), FRFC Document Management, ARC Related Matters, Budget, BDTS support including BOARDPAC, BCP, Gallup/Team Management; Process / Checklists - Review & Update, D&O Policy, Policy Review & Update, Fraud Related matters, Management of Weekly Review Meetings, Annual Activity - Corporate Governance Report, Board's Report, Notice for Shareholders meeting/Postal Ballot, Associated Certificates, Confirmations and Affirmations, Entire Annual Report compilation, Overall AGM/EGM Coordination (With Facility & Service Provider)
Policies, Processes & Procedures
Arranging meetings for the Board of Directors, Management Committee and AGM as well as coordinate to ensure that all resolutions have been implemented and complied with the Company's Articles of Association.
Providing operational support in Handling IPO process, engaging external agencies, Legal Counsels in consultation with senior
To develop the company secretarial team and professional development. To allocate tasks and resources effectively to meet governance objectives and maintain team cohesion and efficiency
Work with risk management teams to embed policies into internal control systems.
Identify gaps or overlaps in processes and recommend improvements.
Coordinate internal audits related to policy compliance and ensure remediation of findings.
