Support F&A Marketing West

Job Purpose

To perform the job of zonal commercial activities, pertaining to Marketing Accounts and Zone Receivables. Being a revenue generated center, the profile requires frequent and close coordination with external sources, for instance, Cross functional team, Banks/NBFC, customer etc. The profile also includes, adhering statutory compliances, specifically related to TDS and GST.

Key Result Areas/Accountabilities:

Key Result Areas/Accountabilities

Supporting Actions

Routine Entry in system (Ekayaan)

The position is for passing entry in system related to debtors, in line with corporate guidelines. The main KRA of the profile are: -

1. To pass Money receipt entry in system for payments credited to our Bank account related to Customer
2. To monitor on routine basis, payments routed through Virtual Account.
3. To monitor collection in CC Account on routine basis.
4. To coordinate with Mktg. Back office for upcoming payments in a day, required for cash flow.

Debtors tagging

Debtors in the business are against credit sale to customer with underline security, wherein knocking of Invoices /Debits is one of the major accountabilities lying with Commercial Back-office team. The profile includes: -

1. Tagging of Invoices, with Payments received from customer either specific invoice shared by customer or on FIFO basis.
2. Tagging of Supp. Debit or Interest Debit Notes with payment made by customer of available credit in FIFO basis.
3. Ensure correct bifurcation of TDS u/s 194Q with tax and taxable turnover in MR module.
4. To get conformation from customer wherein tagging of debits has been done on FIFO basis.

Revenue Generation

In Cu Business credit sales to customer is interest bearing, wherein interest Debit notes is required to raise immediately, post tagging of invoices with payments. This area mainly covers: -

1. Ensure correct tagging of Invoices post adjustment of TDS
2. Raise Interest debit notes in the system immediately after tagging of Invoices.
3. Ensure, before finalization of Interest Debit notes, correct interest rate and days of interest is being captured in system.
4. To ensure correct coding of GST is being applied.
5. To mail to individual customer Interest debit notes by day end.

Customer Centricity

At present there are 198 Customer base in domestic Business in West. Unlike other business, almost 40-45% volume of Domestic Business is against advance payment. In such scenario, when customer maintains minimum stock at their premises, quick and prompt services to customer, especially for Commercial and Accounting aspect is also a major KRA of this profile. The major responsibility in this profile includes: -

1. Ensure immediate finalization of Money receipt required for despatch.
2. Ensure timely knocking of Invoice to have sufficient space in BG, required for despatch.
3. Ensure correct accounting of TDS so that there will be NIL difference in between TDC credit given and certificate shared by customer.
4. Ensure timely deliver of Interest debit note, Supp. Debit note so that customer can account the same properly at customer end.
5. Ensure timely sharing of credit notes to customer for their accounting.

LC Documentation

Almost 25% of business volume is routed through LC, wherein to manage our working capital, we discount LC. Following are major responsibility related to LCBD.

1. Receipt of LC confirmation from Bank.
2. Arrangement of LC amendment from customer, if any.
3. Finalization of LC DO.
4. Follow-up with Plant & Warehouse for documentation.
5. Preparation of LC documents.
6. Selection of LC discounting Bank.
7. Presentation of LC documents with Bank.
8. Entry of payments.
9. Raising Interest D/Notes

Bank Guarantee Process

Almost 28% of business volume is routed through BG, wherein Customers provide BG to us and supply is made against BG keeing it as security. Following are major responsibility related to BG transaction.

1. Sharing of BG draft to Customer for opening of BG.
2. Monitoring of BG confirmation from Bank.
3. Monitoring of receipt of hard copy of BG.
4. Entering of BG in the system, along with expiry date and claim date.
5. Request letter to Customer asking for extension.
6. Daily review of BG balance available.
7. Sending letter for invocation, as required by management.
8. Entry of payments.
9. Raising Interest D/Notes.

Miscellaneous Job

There are other jobs, which is required to be, performed looking to their importance and viability to business. Few such profiles are as exhibited below: -

1. Application of unapplied credits.
2. Processing of refund to customers.
3. Processing of TCS debit Notes.
4. Blocking of Margin money based on MTM.
5. Review of On Account payment.
6. Application of Rounding off paise.
7. Coordination with Mktg. Back office, for resolution of credit check functionality