Support Export Documentation

Job Purpose

A. Overseeing daily business operations of Export Documentation & Export Benefits activity.

B. Follow operational & compliance SOP.

C. Managing daily business activities.

D. Maintaining Export business process.

E. Evaluating performance and productivity.

F. Maintaining Export record, data.

G. External Coordination with Customers, Banks, Shipping Lines/CHA, Various Govt. agencies, 3^rd Party Vendors & Internal Coordination with Plants, Accounts, Logistics, Marketing, IT teams.

H. Submission of Doc to bank, ensure payment on time, ensure on time GR regularization to close SB closure.

Key Result Areas/Accountabilities:

Key Result Areas/Accountabilities

Supporting Actions

A. Pre-shipment activities and documentation:

• LC draft checking, follow up and ensure LC receipt from banks.
• Advance record keeping.
• Indent approval of containers basis financial arrangements and SBU-H approvals.
• LC entry in module, MIS and linkage with SO on receipt of LC.
• Generate customs invoice & Packing List
• Ensure Shipping Bill filing as per checklist and customs formalities
• Co-ordinate and finalize BL drafts/ Truck Receipt with CHA and Shipping Lines.
• Co-ordinate and finalize ISPM, Fumigation, Physto certificates, Safta certificate through third party via emails.
• Check FTA/COO certificates as per checklist and ensure issuance through Third party vendor.
• Share Estimated vessel details/ border crossing details, pre-shipment docs to Agents / Buyers.

B.Post shipment activities and documentation:

• Share vessel sailing confirmation to Agents / Buyers.
• Co-ordinate and ensure issuance of OBLs/ Truck receipt & BCP signed stamped customs documents from Shipping Lines/CHA.
• Apply and get FTA/COO certificates issued through Third party vendor.
• Sales booking system.
• Preparation and submission of Documents to bank as per LC terms & conditions, or CAD (as per PFI) and CAFD scan docs to Buyers for payment release as per Payment terms.
• Ensure release of original docs from Bank and share DHL details with buyer.

C.Payment to be received from customer and release documents to customer.

• Follow up with Agents and Buyers for payments release on due dates.
• Ensure release of original docs directly to Buyer or telex on receipt of funds.
• Ensure release of original docs from Bank and share DHL details.
• Advance and Payment Record keeping.

D. FEEMA Compliance

• GR regularization with Bank and deal generation.
• Payment regularization with bank against deals.
• Issuance of e-BRC.
• Ensure IRM and EDPMS closures.

E.MIS to management.

• Update and maintain Export MIS.
• Validate sales booking as per Ex India report thrice in a month.
• Daily & Monthly report
• Audit queries