Stores & Supply Chain Management

Job Description:

Role 1: Deputy General Manager / Assistant General Manager (12–15 years of relevant experience)

The Deputy General Manager / Assistant General Manager – Store Management is responsible for overseeing non-technical store operations across the university. The role ensures efficient inventory management, compliance, and seamless coordination with internal stakeholders to support academic and administrative functions. The incumbent will act as the deputy to the Store Head and ensure effective supervision of the material lifecycle management, from procurement to utilization and disposal.

Role 2: Manager / Sr. Manager (7–12 years of relevant experience)

The Manager / Senior Manager – Technical Store Management will be responsible for overseeing store operations related to technical materials, including Electrical, Civil, Plumbing, HVAC, Fire & Safety, Horticulture, and Laboratory items. The role involves ensuring the availability, proper handling, and compliance of all technical store materials to support smooth institutional operations.

Key Responsibilities

1. Supervision and monitoring of the entire process, from initiation to the final stage, of all materials/assets.
2. Inspection of materials/assets along with the user department and vendors against purchase orders in terms of quantity and quality.
3. Overall supervision of stacking, labelling, segregation, and storage of stock.
4. Maintain real-time inventory updates.
5. Ensure maintenance of minimum stock levels.
6. Supervision of periodic audits across all areas of the university.
7. Ensure real-time physical stock reconciliation and availability.
8. Supervision of the receipt and issuance of stock materials.
9. Coordination with user departments, procurement, finance, and other stakeholders.
10. Vendor development for scrap management and resale of materials.
11. Supervision of all documentation and record-keeping, ensuring compliance with policies and regulations.
12. Supervision and verification of GRNs, gate passes, bills, material issue notes, disposal documents, NFA, comparative statements, and basic data entry.
13. Supervision and verification of all system entries executed by junior staff.
14. Maintenance of real-time MIS.