Store Incharge

Job Title: Store Incharge (Books & Uniforms)

Job Purpose

To support the efficient distribution and management of school books and uniforms by maintaining accurate inventory, facilitating uniform size exchanges, and ensuring strict controls to prevent loss or theft.

Key Responsibilities

Inventory Management

• Maintain accurate records of books and uniforms, including receipts, issues, returns, and exchanges.
• Track stock levels and ensure timely replenishment based on school requirements.
• Conduct regular physical stock verification and reconcile discrepancies.

Distribution & Exchange Handling

• Issue books and uniforms to students as per school guidelines.
• Manage uniform size exchanges efficiently, ensuring proper documentation and stock updates.
• Coordinate with parents and students during distribution periods to ensure smooth operations.

Loss Prevention & Security

• Implement strict controls to ensure zero theft or loss of inventory.
• Monitor store access and ensure only authorized personnel handle stock.
• Report any discrepancies, damage, or suspected theft immediately to management.

Record Keeping & Documentation

• Maintain issue registers, exchange logs, and inventory reports (manual or digital).
• Prepare periodic stock reports for school administration.
• Ensure all transactions are properly authorized and documented.

Coordination & Support

• Coordinate with school administration, vendors, and suppliers for procurement and returns.
• Support school events or admission periods involving bulk distribution.
• Assist in planning uniform and book requirements for the upcoming academic year.

Store Maintenance

• Ensure the store is well-organized, clean, and properly labeled.
• Follow proper storage practices to avoid damage or misplacement of items.

Skills & Competencies

• Strong organizational and inventory management skills
• Attention to detail and high integrity
• Ability to handle parents and students professionally
• Basic computer knowledge (Excel / inventory software preferred)
• Ability to manage high-volume distribution periods efficiently

Qualifications & Experience

• Minimum: Higher Secondary / Graduate preferred