Staff Accountant

Job Specification

Position: CEC Finance – Staff Accountant

Function/Business Unit: Global Finance

Department: CEC Finance Reports to: Snr. Manager of Finance, Finance – CEC Gurgaon

This is an entry level position to support the day-to-day financial duties within the finance function for the Customer Engagement Centre (CEC) organization. The position will primarily be focused on accounts payable, accounts receivable, month-end preparation and balance sheet reconciliation. The role will report to the Snr. Manager of Finance for Gurgaon CEC. EXPECTED CONTRIBUTIONS

ACCOUNTS PAYABLE

▪ Contacting suppliers for invoices and statements.

▪ Calculation of withholding tax for the suppliers.

▪ Ensuring GST compliance on the supplier invoice.

▪ Posting of all invoices onto the system for month end deadline.

▪ Investigation and resolution of supplier queries.

▪ Reconciliation of all supplier statements for month end deadlines.

▪ Preparation of vendor invoice tracker.

▪ Ensure filing is up to date at all times.

▪ Setting up new vendors and vendor modifications in accounting software.

▪ Accurate coding and GST treatment applied to invoices.

▪ Reconcile accounts payable transactions.

▪ Preparation of quarterly withholding tax details for filing with tax authorities.

▪ Provide supporting documentation for statutory audit and tax audit.

▪ Other ad hoc Finance related tasks as required by business need.

▪ Preparation of bank reconciliation statement.

▪ Preparation of capex request for fixed asset team.

MONTHEND

▪ Post recurring and adjusting journal entries

▪ Preparation of monthly accrual of suppliers.

▪ Tracking of year end supplier accruals at month end close.

Job Specification

2

FINANCIAL REPORTING & RECORDING

▪ Check figures, postings, and documents for accuracy.

▪ Classify, code, and summarize financial data using journals, ledgers, and computerized systems.

▪ Prepare, maintain, audit, and distribute financial, accounting, auditing, and tables.

▪ Complete period-end closing procedures and required reports.

CASH, ASSETS & CONTROLS

▪ Organize, secure, and maintain files, records, cash, and cash equivalents in accordance with policies.

▪ Protect company assets and maintain confidentiality of proprietary information

▪ Support for tagging & physical verification of assets.

COMPLIANCE & GENERAL STANDARD

▪ Follow all company policies and procedures

▪ Maintain professional appearance and personal presentation

▪ Protect the privacy and security of guests and coworkers

COMMUINCAITON & TEAMWORK

▪ Communicate clearly and professionally (verbal and written)

▪ Prepare and review written documents accurately and completely

▪ Answer telephones using appropriate etiquette

▪ Build and maintain positive working relationships; support team goals

▪ Listen and respond appropriately to employee concerns

CANDIDATE PROFILE

KEY GENERAL COMPETENCIES

Adaptability/Stress Tolerance - Works productively and effectively when faced with stressful work situations and time pressures.

Communication - Communicates information clearly and politely. Understands key pieces of information and follows instructions. This includes ensuring that the intended message is accurately received, waiting to respond until the person has finished making his/her point, and responding accordingly.

Contributing to Teams - Relates well to people from diverse backgrounds. This includes being cooperative, approachable, and taking time to listen to and address others questions or concerns; treating others with kindness, respect, and dignity. Expresses empathy and compassion when dealing with the needs and problems of others.

Problem Solving & Decision Making - Recognizes and resolves problems. Seeks, examines, and interprets information from different sources to determine cause and develop solutions. This includes selecting the best course of action and recognizing when outside advice is needed.

Job Specification

Professional Demeanour- Presents oneself in a professional manner, makes a good first impression, and will represent the company in alignment with its values.

Time and Task Management - Manages time to ensure that the priority of the activities determines the amount of time and attention received. This includes coordinating daily activities to maximize productivity; keeping self-focused on the priorities for the day and avoiding being sidetracked by less important tasks and activities.

KEY FUNCATIONAL COMPETENCIES

The ideal candidate will have:

▪ Preferred at least 3 years of post-graduate work related experience.

▪ Graduate in commerce and CA (Inter) will be given high preference.

▪ Previous experience of working within Finance and/or has, or is currently perusing studies within the area of finance and accounting.

▪ A strong understanding of the double entry accounting system.

▪ Demonstrable numerical and analytical skills.

▪ Excellent communication skills, both oral and written capabilities.

▪ The ability to work within a team environment and be self-motivated while working on multiple tasks simultaneously.

▪ Strong interpersonal skills and a willingness to assume responsibility, ownership and accountability.

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Ability to recognize and maintain confidentiality at all time and maintain the integrity of the finance function within the business.

▪ Excellent problem solving/judgment skills and high level of attention to detail and accuracy, excellent excel skills.

▪ Ability to maintain confidentiality and exercise extreme discretion.