Job Summary:
The Sr Accounts Payable Assistant provides back up support for the Accounts Payable (AP) Supervisor and AP Lead.Trains AP staff on department systems, policies, procedures, and newly developed accounting functions.Acts as resource for AP assistants as needed. Performs system testing on behalf of the department and helps identify system issues that require fixes.
Responsibilities:
Assists Accounts Payable Supervisor in delegation of daily workload.
Acts as resource to AP assistants as needed.
Enters invoices into accounting systems.
Provides General Ledger Coding.
Uploads files using Winshuttle into SAP.
Uses Excel spreadsheets to perform intermediate tasks.
Resolves invoice discrepancies and responds to vendor inquiries.
Researches payments and prepares payment proposal reports. Prepares Journal Entries for month-end accruals. Processes check requests and expense reports verifying appropriate documentation and approvals
Performs other duties as assigned.
Additional Requirements:
- High School Diploma or equivalent experience. Some positions may require 2+ years of technical training.
- Typically requires 5+ years of related experience.
- Travel: None
- Work Schedule: Standard Hours
Career Band: Support
Jobs on this career band require knowledge of processes and procedures essential to complete administrative work. Typically uses administrative, data organizing, customer service and coordination skills to complete work. Jobs often have acquired knowledge about processes or tasks either through specialized education or training and regularly provide process guidance to others (internally or externally). May require vocational, specialized and/or on-the-job training. No formal supervisory responsibility though may provide mentoring and coaching and scheduling for less experienced staff.
Criteria & Management Requirements:
- Problem Solving: Works under general supervision. Provides solutions to problems in situations that are atypical or occur infrequently based on existing precedents or procedures. Tasks require some judgment. May adapt a number of procedures, processes, and tools to resolve issues. Refers only the most complex issues to senior personnel.
- Knowledge: Broad and thorough knowledge and understanding of procedures in own work area. Basic understanding of policies and procedures in other departments.
- Scope: Applies support or technical skills to non-routine tasks. Exercises experience and judgment on some projects/tasks.
- Communication & Influence: Explains complex process information including interdependencies within the team and others; works to ensure effective coordination of information.
- Impact: Impacts and influences the performance of other jobs.
- Leadership: No supervisory responsibilities. Assists with orienting and training new employees.
Work Environment: Typical Office
Other Work Environment Requirements:
Typical Office: Operates in a typical office environment, routinely uses computer and other standard office equipment.
Other Physical Requirements:
Typical Office: Generally sedentary for prolonged periods, may occasionally require ability to move about or adjust/move items weighing up to 10 lbs. in all directions; Constantly requires collaboration and the ability to communicate with others to exchange information while in a typical office setting. Collaboration is generally conducted in person unless the role has been pre-approved for remote work.
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.
