Job Title: Sr. Project Billing Executive
- Department: Accounts
- Industry: Construction / Building Materials / Building Products
- Employment Type: Full-Time
- Role Overview
- We are seeking a technically strong and detail-oriented Project Billing Executive with
- prior exposure to the construction or building products industry.
- The role involves end-to-end project billing operations, including Proforma Invoice (PI)
- verification, billing accuracy, quotation validation, and documentation control.
- This position requires a high level of commercial understanding, process discipline, and
- accuracy, and serves as a critical coordination link between Sales, Projects, Accounts,
- and Logistics teams to ensure timely, accurate, and compliant billing.
- Key Responsibilities
- 1. Project Billing & Invoicing
Execute project-wise billing as per approved Purchase Orders, Work Orders, and
contractual terms
Prepare and process milestone-based invoices, RA bills, and final project bills
Ensure billing alignment with dispatch records, site confirmations, and internal
approvals
Maintain project-wise billing trackers, registers, and reconciliation statements
- 2. Proforma Invoice (PI) Verification
Verify And Validate PI Against
- Approved quotations
- Purchase Orders / Work Orders
- Agreed commercial terms and payment conditions
Ensure Accuracy Of
- Rates and quantities
- GST calculations and applicable taxes
- Freight, loading/unloading, and other charges
- Payment milestones and credit terms
Coordinate with Sales and Accounts teams for PI corrections, approvals, and closures
- 3. Quotation Knowledge & Validation (Sales Support)
Candidate will not prepare quotations independently
Must possess strong understanding of quotation structure and commercial components
Review and validate quotations prepared by Sales / Technical teams for:
- Scope of supply / execution
- Technical specifications
- Commercial terms & conditions
- Taxes, transportation, and delivery timelines
Identify discrepancies and coordinate corrections before PI generation or billing
Maintain quotation approval workflows and version control
- 4. Documentation Checking & Control
Scrutinize And Manage Complete Project Documentation, Including
- Purchase Orders / Work Orders
- Approved drawings and technical specifications
- Delivery challans, GRNs, and site acknowledgements
Ensure documentation completeness and accuracy prior to invoice submission
Maintain project-wise digital and physical document repositories
- 5. Coordination & Compliance
Coordinate with Projects, Sales, Logistics, and Finance teams for smooth billing cycles
Support GST compliance, invoice corrections, and credit/debit note adjustments
Assist in project closure billing and final account settlement
- Required Skills & Qualifications
Mandatory experience in construction, building materials, or project-based
manufacturing
Strong hands-on exposure to project-based billing
Retail / distributor billing experience will not be considered
Sound Understanding Of
- Proforma Invoice verification
- Quotation validation
- Contract-based billing processes
- Project documentation workflows
Working knowledge of GST and invoicing regulations
Strong proficiency in MS Excel (trackers, reconciliations, billing reports)
Experience With ERP / Accounting Software Preferred
High level of accuracy, attention to detail, and timeline adherence
Background exclusively from construction or building products industry
Proven experience in project billing and commercial documentation
Ability to manage multiple projects simultaneously
Highly process-driven, compliance-focused, and detail-oriented
Comfortable working as a support function alongside Sales and Project teams
