Sr. Manager -Supply chain

Hello Folks,

The opportunity with one of our associate company Located in Saykha, Gujarat Location.

Role Purpose

The Supply Chain Senior Manager is responsible for the end-to-end movement of materials and

finished goods at the Saykha site. This includes inbound logistics of raw materials, packaging

materials, and engineering goods; management of all on-site stores; domestic transport

management. The role ensures that materials are available on time for production and that finished

goods reach customers on time, in full — acting as the connective tissue between procurement,

production, and the marketing team.

Key Responsibilities

1. Stores Management

• Oversee and govern three stores functions: raw materials & finished goods store,

engineering store, and dispatch operations.

• Ensure accurate inventory records in SAP B1 at all times, including material receipts,

internal transfers, and dispatches.

• Establish and maintain systematic storage practices — FIFO, proper labeling, and safe

handling of chemical raw materials and finished goods.

• Set reorder levels, safety stock norms, and consumption-based replenishment logic in

collaboration with the procurement team.

• Conduct regular cycle counts and periodic physical inventory audits; resolve discrepancies

promptly.

• Minimize inventory holding costs while ensuring zero production stoppages due to material

unavailability.

ALCHEMIE FINECHEM PRIVATE LIMITED | Job Description

Confidential | Internal Use Only Page

2. Inbound Logistics – Raw Materials, Packaging & Engineering Goods

• Coordinate with the procurement team to ensure timely delivery of purchased raw materials,

packaging materials, and engineering goods to the Saykha site.

• Manage the material receipt process end-to-end: vendor coordination, gate entry, quality

inspection handoff, GRN in SAP B1, and put-away.

• Track inbound shipments and proactively flag delays or shortfalls to procurement and

production planning.

• Work closely with the procurement team on lead time visibility and vendor delivery

performance.

3. Outbound Logistics – Domestic Transport & Ship Bookings

• Plan and execute domestic transport for finished goods dispatch — truck/tanker booking,

route optimization, and delivery documentation.

• Coordinate ship/vessel bookings for export consignments in collaboration with the marketing

team, which handles broader shipping documentation and customer communication.

• Ensure dispatches are executed in alignment with the monthly/weekly dispatch schedule

issued by the marketing team.

• Manage freight forwarder and transporter relationships; negotiate rates and ensure service

level adherence.

• Ensure all dispatch documentation (delivery challans, e-way bills, gate passes, packing lists)

is accurate and compliant.

4. Cross-Functional Coordination

• Work in close collaboration with the Procurement Team on purchase planning, vendor

deliveries, and material availability for stores.

• Partner with the Marketing & Sales Team to ensure On-Time In-Full (OTIF) delivery

commitments to customers are met.

• Coordinate with the Production Team on material requirement planning and finished goods

readiness for dispatch.

• Liaise with the Quality Control Team on material inspection and rejection handling at

inbound and outbound stages.

5. Trade License Management & Regulatory Compliance

This role owns tracking and compliance oversight of all trade-related licenses and import/export

permissions. Filing and submission with DGFT and other authorities is handled by the head office;

this role ensures deadlines are met, obligations are fulfilled on time, and nothing falls through the

cracks at site level.

• Advance License (AL): Track all open advance licenses end-to-end — from import utilization

against each license to export obligation fulfillment within the stipulated timeframe.

Coordinate with the head office for timely DGFT closure. Maintain a live tracker of AL status,

quantities imported, exports fulfilled, and pending obligations.

ALCHEMIE FINECHEM PRIVATE LIMITED | Job Description

Confidential | Internal Use Only Page

• EPCG License: Monitor export obligations linked to duty-free capital equipment imported

under EPCG. Track the quantum of exports required per license, coordinate with marketing

and head office to ensure obligations are being met, and flag non-fulfillment risks well ahead

of deadlines.

• Ethanol Special Import Permission (SIP): Coordinate with the head office to ensure the

ethanol import permission is obtained before procurement is initiated. Track validity,

quantities permitted, and utilization against each permission.

• Any other DGFT, customs, or government licenses and permissions related to raw material

imports or export fulfillment obligations — ensure these are tracked, monitored, and acted

upon in coordination with the head office.

• Maintain a consolidated license and compliance tracker (in SAP B1 or a dedicated register)

giving real-time visibility to the Site Head and Deputy CFO on all open obligations, upcoming

deadlines, and closure status.

• Proactively escalate any risk of non-compliance, missed deadlines, or fulfillment shortfalls to

the Site Head and head office with sufficient lead time for corrective action.

6. SAP B1 & Systems Management

• Ensure all supply chain transactions are accurately and promptly recorded in SAP B1 —

GRNs, stock transfers, dispatches, and returns.

• Use SAP B1 reporting to monitor inventory levels, movement trends, and dispatch

performance; share regular dashboards with the Site Head.

• Drive discipline and adoption of SAP B1 across the stores and logistics team.

7. Team Leadership

• Directly manage three team leads: Engineering Stores In-Charge, FG / Dispatch In-Charge,

and Raw Material Stores In-Charge.

• Provide clear direction, accountability, and structured daily/weekly routines to the team.

• Identify training needs and build capability within the team to support the site's rapid scaling.

• Foster a culture of ownership, accuracy, and continuous improvement within the supply

Key Result Areas (KRAs)

Performance targets for this role will be defined and communicated separately. The following KRAs

indicate the areas against which this position will be measured.

Logistics

• On-Time In-Full (OTIF) dispatch performance for finished goods

• Domestic transport turnaround time from booking to dispatch

• Freight cost management against budget

• Accuracy and completeness of dispatch documentation

ALCHEMIE FINECHEM PRIVATE LIMITED | Job Description

Confidential | Internal Use Only Page

Stores

• Inventory record accuracy in SAP B1 versus physical stock

• Zero production stoppages due to material unavailability

• Inbound GRN turnaround time

• Cycle count completion rate

• Inventory holding cost management against budget

• Material rejection and discrepancy resolution turnaround time

Trade License & Regulatory Compliance

• Advance License export obligation fulfillment — on time, zero lapsed licenses

• EPCG export obligation tracking — live register maintained, zero missed deadlines

• Ethanol Special Import Permission — obtained ahead of procurement initiation

• Overall trade license compliance — no regulatory penalties or lapses attributable to tracking

failures

Qualifications & Experience

Education

• Bachelor's degree in Engineering (Chemical, Mechanical, or Industrial) or equivalent

technical discipline.

• MBA or Post-Graduate Diploma in Supply Chain / Logistics / Operations Management is

preferred.

Experience

• 10–15 years of progressive experience in supply chain, logistics, or warehousing functions.

• Minimum 5 years in a site-based leadership role in a manufacturing environment, preferably

chemical or specialty chemical industry.

• Proven experience managing both inbound and outbound logistics operations, including

domestic road freight and international vessel/freight bookings.

• Experience overseeing multi-category stores (raw materials, engineering spares, finished

goods) in a plant setting.

• Working knowledge of DGFT trade licenses — Advance License, EPCG, and special import

permissions; experience tracking export obligations and coordinating with head office or

customs teams for license closure.

• Strong working knowledge of SAP or equivalent ERP; SAP B1 experience is a strong plus.

Skills & Competencies

ALCHEMIE FINECHEM PRIVATE LIMITED | Job Description

Confidential | Internal Use Only Page

• Strong organizational and planning skills with the ability to manage multiple workstreams

simultaneously.

• Excellent cross-functional collaboration — comfortable working with procurement,

production, marketing, and quality teams.

• Analytical mindset; ability to interpret inventory and logistics data and take proactive

corrective action.

• Hands-on leadership style — willing to be present on the floor and lead by example.

• High ownership and accountability orientation; proactive rather than reactive approach to

operations.

• Strong communication skills in English and Hindi; Gujarati language skills are a plus.

What Success Looks Like in the First 12 Months

• All three stores functions are operating with discipline, accuracy, and up-to-date SAP B1

records.

• OTIF delivery rate reaches and sustains > 95% in collaboration with the marketing team.

• Zero production stoppages attributable to material unavailability or stores-related gaps.

• Domestic transport and vessel bookings are managed proactively with no last-minute

escalations.

• All trade licenses (AL, EPCG, Ethanol SIP) are tracked on a live register with zero missed

deadlines or lapsed obligations.

• Team is structured, trained, and performing independently with clear KPI accountability.

• Site Head and cross-functional teams view Supply Chain as a reliable, proactive partner —

not a bottleneck.