Key Areas of Responsibilities
- Review, verify, and accurately enter invoice details into the finance system for regional administrative operations.
- Investigate and resolve issues related to invoice discrepancies and payment delays.
- Liaise with vendors and internal/external stakeholders across multiple geographies regarding invoicing matters.
- Collaborate closely with support teams such as Procurement, Finance, and PMO to ensure timely and accurate processing.
- Build and maintain strong relationships with stakeholders to support operational objectives.
- Coordinate payment queries, rectify discrepancies, and ensure thorough checks of invoices before approvals and payments.
- Track approvals and maintain a repository of invoices and supporting documentation.
- Generate and circulate periodic management reports, identifying trends and areas for improvement.
- Participate in day-to-day administrative activities, supporting the overall functioning of the admin team
Requirements
- Bachelor's degree in commerce, Business Administration, or related field.
- Minimum of 3 years of relevant experience in invoice processing and administrative functions.
- Proficiency in Microsoft Excel (e.g., formulas, pivot tables, data analysis) and experience with invoice management systems.
- Strong analytical, interpersonal, and problem-solving skills.
- Ability to handle multiple priorities, manage projects, and deliver results independently.
- High attention to detail with a proactive and enthusiastic mindset; team-oriented approach.
- Excellent command of both spoken and written English.
