Key Areas of Responsibilities
- Assist IT Procurement office in ensuring adherence to Group Procurement and Invoice Policies, associated processes and its continuous improvement while supporting SLA based operations
- Work in either IT PR (procurement request) or Invoice team to perform PR/invoice processing activities for Group IT
- Liaise with IT vendors and internal clients from across various locations and geographies globally for IT procurement operations.
- Work closely with internal team to provide procurement services to Functional/Business stakeholders within the company.
- Support IT RFx sourcing projects and vendor comparison analyses.
- Support vendor onboarding assessments and ongoing reassessments
- Coordinate with internal/external stakeholders, handle payment queries, as well as rectify discrepancies and undertake thorough check of invoices before processing/approvals/payments
- Keep track of approvals, maintain repository of vendor contracts, procurement and invoices documentation
- Prepare and publish periodic management reports
Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, Procurement or similar field
- Minimum 5 years of proven experience as Procurement or Invoice analyst or similar position within the Procure-to-Pay function, preferably in IT Procurement space
- Sound knowledge of IT industry procurements (e.g. hardware, software, services & telecom)
- Proficiency in using Microsoft Excel or similar tools for data analysis and reporting
- Working experience in vendor management
- Know-how of basic accounting practices and Invoice processing related tools and processes
- Excellent attention to detail and analytical skills to identify and resolve discrepancies
- Ability to process large volume of requests and ready to perform routine tasks
- Ability to work independently and under pressure, prioritize tasks, and meet deadlines in a fast-paced environment
- Strong communication and interpersonal skills to collaborate effectively with vendors and cross-functional teams
- Fluency in English
- Experience in any procurement system, invoice processing and accounts payable processes is an added advantage
