Position Description
Position Title: Site Recruiting Assistant
Reports Directly to: Talent Acquisition Lead/ Talent Acquisition Specialist/ Site HR Manager
Position Overview:
The Recruiting Assistant is responsible for supporting the day-to-day recruiting efforts for the specific production site in which the position is located.
Primary Responsibilities:
- Provides administrative support to the Talent Acquisition team
- Assists in ensuring compliancy with all Company policies and procedures
- Coordinates the interviewing process for job applicants, including applicant flow, scheduling, testing, interviewing and responding to applicants
- Manages the daily interview and appointment schedule; confirms next day appointments and training details to all new hires
- Updates accurate candidate records and information
- Manages open vacancies on career sites and internally
- Assists in developing site monthly HR metrics presentation
- Maintains a high level of confidentiality of all information and data
- Identifies opportunities for improving candidate experience and scheduling efficiency
- Performs other duties and special projects as assigned
Minimum Qualifications:
- Education Requirement:
- High School Diploma or equivalent; some college or Bachelor's degree preferred
- Field Experience:
- At least 1 year of experience in the human resources or administrative field
- Position Experience:
- At least 1 year of previous human resources or administrative experience in a fast-paced environment
- Other Qualifications:
- Excellent communication skills (spoken, written, and presentation)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Bilingual in English and Spanish preferred
- Basic working knowledge of the major functional areas of HR including recruiting/staffing, policy administration, and benefits/payroll administration preferred
Required Skills:
- Excellent analytical skills
- Maintain a flexible schedule including working additional hours in order to meet tight deadlines
- Ability to communicate with, support and maintain relationships with employees across all levels of the organization
- Strong project and program management skills to include planning and execution
- Ability to deal with competing priorities and to manage time appropriately
- Ability to maintain an extremely high level of confidentiality
- Ability to effectively work and collaborate with a diverse, international workforce in a global cultural environment
- Excellent relationship management and influencing ability to gain support and commitment for shared projects
- Ability to exercise extensive and independent judgment to plan work, review results and accomplish goals
