All states E-Tendering, GEM,IREPS, CPPP, EPROC. A Senior Tender Executive is responsible for managing the complete tendering and bidding process for soft services, hard services, integrated facility management (IFM), housekeeping, security, technical maintenance, manpower outsourcing, and government/private contracts.

The role includes identifying tender opportunities, preparing technical and commercial bids, coordinating with internal departments, ensuring compliance, and submitting competitive proposals within deadlines.

Key Responsibilities

1. Tender Identification & Analysis

• Search and monitor:
• GEM Portal
• CPP Portal
• E-procurement portals
• Private sector RFQs/RFPs
• Analyze tender documents, eligibility criteria, scope of work, BOQ, and contract terms.
• Identify risks, profitability, and operational feasibility.

2. Bid Preparation & Documentation

• Prepare:
• Technical bids
• Commercial bids
• Compliance sheets
• EMD/BG documentation
• Company profiles and presentations
• Draft proposals for:
• Housekeeping services
• Security services
• Technical maintenance
• Pest control
• Staffing/manpower services
• Integrated facility management (IFM)
• Coordinate collection of supporting documents:
• PAN
• GST
• EPF/ESIC
• ISO certificates
• Experience certificates
• Financial statements

3. Costing & Commercial Preparation

• Prepare manpower costing and pricing sheets.
• Calculate:
• Minimum wages
• ESIC
• EPF
• Bonus
• Service charges
• Statutory compliance costs
• Coordinate with finance and operations teams for accurate pricing.
• Ensure profitability and competitiveness.

4. E-Tendering & Submission

• Upload documents on:
• GEM
• CPPP
• State procurement portals
• Client procurement portals
• Manage:
• Digital Signature Certificates (DSC)
• Online bid submissions
• Reverse auctions
• Tender fee & EMD processing
• Ensure submissions before deadlines.

5. Coordination & Communication

• Coordinate with:
• Operations team
• HR
• Finance
• Legal department
• Vendors/subcontractors
• Respond to client clarifications and pre-bid queries.
• Attend pre-bid meetings when required.

6. Contract & Compliance Management

• Maintain tender MIS and records.
• Track awarded/lost tenders.
• Ensure contract compliance and document validity.
• Support agreement finalization and work order processing.

Required Skills

Technical Skills

• Knowledge of:
• GEM Portal
• CPPP portal
• E-tendering systems
• Facility management costing
• Labour laws & statutory compliance
• Strong MS Excel and documentation skills.
• Understanding of:
• IFM operations
• Housekeeping manpower deployment
• Security staffing models
• Technical maintenance services

Soft Skills

• Excellent communication skills
• Negotiation ability
• Attention to detail
• Deadline management
• Analytical thinking
• Team coordination

Qualification

• Bachelor's degree in:
• Business Administration
• Commerce
• Management
• Engineering (preferred in some companies)
• MBA preferred but not mandatory.

Experience

• Typically 4–8 years experience in:
• Tendering
• Bidding
• Facility management industry
• Security/manpower industry
• EPC/service contracts

Preferred Industry Experience

• Integrated Facility Management (IFM)
• Security services
• Housekeeping services
• Technical maintenance
• Manpower outsourcing
• Real estate facility services
• Government tendering

KPIs / Performance Metrics

• Number of tenders submitted
• Tender success ratio
• Revenue generated from won contracts
• Accuracy of documentation
• Timely submission rate
• Profit margins achieved

Sample Daily Activities

• Checking new tenders on GEM/CPPP
• Preparing compliance documents
• Coordinating manpower costing
• Uploading bids online
• Attending client meetings
• Preparing MIS reports
• Following up on tender status

Salary Range in India (Approx.)

• ₹4 LPA – ₹10 LPA
• Higher for:
• Government tender experts
• IFM specialists
• Large national FM companies

Common Job Titles

• Senior Tender Executive
• Bid Manager
• Tender & Contracts Executive
• Proposal Executive
• E-Tendering Executive
• Bid Coordinator – Facility Management
• Tendering Specialist