Key Responsibilities
RFP/RFI Management & Execution
- Review and analyze RFP/RFI documents to understand client requirements and deliverables
- Lead bid lifecycle activities including Go/No-Go decisions, kick-off calls, and progress reviews
- Ensure complete, accurate, and compliant proposal submissions within deadlines
- Act as the central point of contact for bid execution and coordination
Proposal Development & Coordination
- Coordinate input from cross-functional teams including Sales, Finance, HR, Legal, and Compliance
- Work with Graphic Design teams to develop visually aligned and branded proposal content
- Ensure consistency, quality, and alignment with client requirements and company standards
- Manage final review, approvals, production, and submission of proposals
Project & Workflow Management
- Maintain project timelines using Gantt charts and workflow tracking tools
- Manage multiple bids simultaneously with strict deadlines
- Track bid progress, resource utilization, and delivery milestones
- Ensure version control and proper document management across all proposals
Stakeholder Management & Communication
- Collaborate closely with Bid Managers, Sales, and Business Development teams
- Communicate updates, risks, and progress to stakeholders regularly
- Drive accountability across teams to ensure timely input and delivery
Knowledge Management & Content Support
- Work with knowledge management teams to ensure updated templates and content availability
- Maintain repository of past bids, responses, and reusable content
- Provide initial draft responses based on historical data and proposal baselines
Data, Reporting & Analysis
- Track and report bid performance metrics (win/loss ratios, turnaround time, efficiency)
- Analyze bid effectiveness and identify improvement opportunities
- Compile insights to improve response quality and speed
Process Improvement & Optimization
- Identify opportunities to streamline bid processes and reduce turnaround time
- Improve proposal workflows, documentation standards, and reuse of content
- Support continuous improvement in bid strategy and execution
