Job Title: Senior Procurement Executive
Department: Procurement
Location: Thane HQ
Reports To: Assistant Procurement Manager / Procurement Head
Roles and Responsibilities
1. Vendor Management & Development
- Identify, evaluate, and onboard reliable vendors for medical, laboratory, pharmaceutical, and non-medical supplies.
- Maintain strong vendor relationships to ensure consistent quality, pricing, and service standards.
- Conduct vendor performance reviews based on delivery timelines, quality compliance, and pricing competitiveness.
- Coordinate with vendors for contract negotiations and renewal processes.
2. Procurement Planning & Execution
- Manage end-to-end procurement processes including purchase requisitions, RFQs, purchase orders, and delivery follow-ups.
- Ensure timely procurement of IVF lab equipment, medical consumables, pharmaceuticals, and operational materials.
- Monitor stock levels and coordinate with stores and clinical departments to avoid shortages or overstocking.
- Assist in forecasting procurement requirements based on consumption patterns and expansion plans.
3. Cost Optimization & Budget Control
- Negotiate pricing, payment terms, and service agreements with vendors to achieve cost efficiency.
- Analyze market trends and supplier quotations to ensure competitive procurement decisions.
- Support cost-saving initiatives and procurement process improvements.
4. Compliance & Documentation
- Ensure procurement activities comply with company policies, healthcare regulations, and quality standards.
- Maintain accurate procurement documentation including purchase orders, invoices, agreements, and vendor records.
- Coordinate with finance for invoice verification and payment processing.
5. Interdepartmental Coordination
- Work closely with IVF labs, pharmacy, clinical teams, and administration to understand procurement requirements.
- Support new center setups and expansion by coordinating equipment and infrastructure procurement.
- Address urgent procurement needs during medical emergencies or critical treatment cycles.
6. Inventory & Supply Chain Coordination
- Monitor inventory turnover and consumption reports.
- Coordinate with stores for stock audits and reconciliation.
- Ensure proper storage and handling guidelines are followed for medical and temperature-sensitive items.
7. Reporting & MIS
- Prepare procurement MIS reports including vendor performance, cost analysis, and purchase tracking.
- Provide procurement insights and recommendations to management for strategic decision-making.
8. Process Improvement & Strategic Support
- Assist procurement leadership in implementing SOPs and process standardization.
- Identify automation opportunities and improve procurement workflow efficiency.
- Support audits, accreditation processes, and quality compliance requirements.
