Key Responsibilities
Payment Processing:
- Prepare and execute weekly payment runs, including batch payments and BPay transactions.
- Ensure accuracy in payable invoice summaries and batch payment reports.
- Enter Credit Card payments
- Reconcile monthly Supplier statements
Invoice Management:
- Review, reconcile, and enter supplier invoices, including late or missing invoices.
- Coordinate with procurement and operations teams for approvals and corrections.
- Update back charge registers for items to be back charged.
- File copies of invoices in project billing folders in preparation for monthly customer invoicing
Payroll Tax Handling:
- Prepare and process payroll tax payments across multiple states (WA, NSW, SA, NT).
- Maintain compliance with statutory deadlines and reporting requirements.
Documentation & Reporting:
- Generate and maintain payable invoice summaries, batch payment summaries, and remittance advice records.
- Ensure proper filing and version control of financial document
Process Improvement:
- Identify opportunities to streamline AP processes and support automation initiatives
Stakeholder Communication:
- Liaise with internal teams and external suppliers regarding payment status, invoice queries, and compliance matters.
- Provide timely updates and seek approvals for payment adjustments.
Skills & Qualifications
- Strong knowledge of accounts payable processes and financial controls.
- Proficiency in ERP systems and batch payment platforms
- Attention to detail and ability to manage high-volume transactions.
- Excellent English communication and stakeholder management skills.
- Experience dealing with an Australian company is desirable but not mandatory.
Key Deliverables
- Accurate weekly payment runs and timely supplier settlements.
- Compliance with payroll tax obligations and internal financial policies.
- Continuous improvement in AP processes and documentation standards.
- Quality and complete filing of Supplier invoices for back charging
