Senior Payroll Specialist / Payroll Processor (US Payroll)

Job Title: Senior Payroll Specialist / Payroll Processor (US Payroll)

Location: Bangalore, India

Duration: Full Time

Job Type: Onsite

Work Model: Monday Friday | Office-based

Working Hours: US Time Zone (East Coast / EST) Graveyard Shift

Overview

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide.

Job Description:

• We are seeking an experienced US Payroll Specialist to support large-scale payroll operations for a fast-growing global technology company.
• The role will manage end-to-end US payroll processing across multiple states, ensuring accuracy, compliance, and timely payroll execution.
• This role will also support payroll accounting, reconciliation activities in NetSuite, and coordination with international payroll teams and HR stakeholders.
• The ideal candidate will have strong ADP payroll platform expertise, US multi-state payroll experience, and working knowledge of payroll accounting processes.

Key Responsibilities

US Payroll Processing

• Process end-to-end US payroll for employees across multiple states (potentially all 50 states).
• Manage payroll for 1300 global employees, including hourly and salaried staff.
• Handle bi-weekly and semi-monthly payroll cycles.

Ensure payroll accuracy including:

• Earnings
• Deductions
• Taxes
• Benefits
• Compliance requirements
• Investigate and resolve payroll discrepancies and employee payroll inquiries.

ADP Payroll Administration

• Operate and manage payroll processes within ADP payroll systems.
• Run payroll reports, validate payroll data, and identify anomalies.
• Maintain employee payroll records within ADP.
• Work closely with HR to ensure employee data accuracy.

Payroll Accounting & Reconciliation

• Perform payroll-related accounting and reconciliation activities in NetSuite.
• Ensure payroll journals, accruals, and reconciliations are recorded correctly.
• Collaborate with Finance teams to reconcile payroll transactions.

Benefits & Compliance

• Address employee benefits-related payroll impacts.
• Ensure payroll compliance with US federal, state, and local payroll regulations.
• Maintain audit-ready payroll documentation.

Global Payroll Coordination

• Support the international payroll team by coordinating with external payroll vendors.

Act as liaison between:

• HR
• Finance
• Third-party accounting partners
• Provide payroll data and reporting support for global payroll operations.

Reporting & Analysis

• Generate payroll reports for Finance, HR, and leadership.
• Provide payroll analytics and variance reporting.

Required Qualifications

• 510+ years of payroll processing experience (US payroll mandatory).
• Strong experience with ADP payroll systems.
• Hands-on experience with NetSuite payroll accounting / financial reconciliation.
• Experience processing multi-state US payroll.
• Experience managing bi-weekly and semi-monthly payroll cycles.

Strong knowledge of:

• US payroll tax regulations
• Benefits deductions
• Payroll compliance requirements
• Excellent problem-solving and data reconciliation skills.

Preferred Qualifications

• Experience supporting all 50 US states payroll operations.
• Exposure to international payroll coordination.
• Experience working with fast-growing global technology companies.
• Strong analytical and reporting skills.

Work Environment

• Work is primarily performed in a professional office environment
• Collaboration with global teams across US time zones
• Work schedule aligned with US Eastern Time hours

TekWissen Group is an equal opportunity employer supporting workforce diversity.