Senior Manager/Manager, Project Coordination (3 Years Contract)

Job Responsibilities

Project & Stakeholder Coordination

• Coordinate across project teams and internal stakeholders to consolidate project updates, recommendations, and supporting information.
• Act as a focal point to align inputs from multiple functions, ensuring consistency and clarity in project reporting.
• Facilitate information flow between teams to support decision‑making and execution.

Governance & Management Support

• Support the preparation and coordination of materials for management, committee, and board forums (e.g. PAC (Projects Advisory Committee – GENS Directors), senior management meetings).
• Consolidate inputs into structured presentation decks, briefing papers, and reports.
• Track decisions, comments, and directives, and coordinate follow‑up actions with relevant owners.

Meetings & Action Tracking

• Coordinate meeting agendas, pre‑reads, and post‑meeting documentation where required.
• Maintain oversight of action items and follow‑ups arising from meetings, ensuring timely responses and closure.
• Liaise with stakeholders to clarify data requests, revisions, and outstanding items.

Documentation & Reporting

• Manage compilation, version control, and circulation of project‑related decks and documentation.
• Ensure accuracy, consistency, and timeliness of information shared with senior stakeholders.
• Support continuous improvement in structure and quality of project documentation.

Job Requirements

• Diploma or Degree with relevant experience in project administration, coordination, or management support
• Experience working in a multi‑stakeholder or matrix environment
• Exposure to management or governance reporting is preferred
• Strong coordination and stakeholder management skills
• High attention to detail and information accuracy
• Strong organizational and follow‑through capability
• Clear written and verbal communication
• Ability to manage multiple priorities and deadlines