Description
We are seeking a highly experienced Senior Manager Administration (Head of Admin) to lead our administrative team. This role requires a strategic thinker with a proven track record in administration management, capable of driving efficiency and ensuring compliance within the organization.
Responsibilities
- Oversee end-to-end administrative operations, including facilities, vendor management, logistics, security, and office management.
- Develop and implement administrative policies and processes supporting organizational efficiency.
- Lead, mentor, and manage the admin team, ensuring clear performance standards and professional growth.
- Coordinate cross-functional administrative support for seamless departmental collaboration. Implement digital tools and dashboards for real-time tracking of facilities, procurement, and team performance.
- Manage workspace readiness, onboarding infrastructure, travel logistics, and internal staff movements.
- Ensure comprehensive health, safety, and emergency preparedness, including regular drills and incident response.
- Oversee public relations, digital outreach, and support business development activities.
- Manage budgets for administrative functions, optimizing resource allocation and cost-efficiency.
- Ensure compliance with internal policies and external regulatory requirements.
- Proactively resolve administrative issues, continuously improving operational practices.
- Act as an escalation point for complex administrative issues, maintaining composure and problem-solving effectively under pressure.
- Oversee financial budgeting, expense tracking, and basic accounting to ensure accuracy and financial compliance.
Skills and Qualifications
- Bachelor's/Master's Degree in Business Administration, Management, or related field.
- Over 15 years of administration experience, with at least 5 years in senior managerial roles.
- Expertise managing complex administrative operations in fast-paced environments.
- Strong experience in facility management, vendor negotiations, budgeting, and resource optimization
- . Exceptional leadership, interpersonal, and communication skills.
- Proven success in developing and implementing efficient administrative systems.
- Knowledge and experience in financial management, including budgeting and financial reporting.
- Familiarity with ERP systems, digital MIS tools, and hybrid workspace environments is advantageous.
Personal Attributes:
- Strategic thinker with strong problem solving skills.
- Highly organized, detail-oriented, and proactive.
- Ability to manage ambiguity and swiftly adapt to changing priorities.
- Strong emotional intelligence to foster a positive work culture and motivate diverse teams.
