Senior Manager Administration and Reporting

GIFT IFIan initiative by GIFTCL in partnership with Ahmedabad University, IIT Gandhinagar, and UC San Diegois building a global hub for fintech education, applied research, and ecosystem innovation inside GIFT City.

Role Overview

This is a high-ownership, hands-on leadership role in a startup environment. The incumbent will be responsible for end-to-end centre administration, cross-functional coordination, reporting, stakeholder communication, and executive support to the President.

The role demands a structured thinker with strong execution capability, financial and administrative acumen, and exceptional communication skills.

Key Responsibilities

1. Centre Administration & Governance

1. Oversee day-to-day administrative operations of the centre.
2. Ensure compliance with institutional policies and regulatory requirements.
3. Develop and implement SOPs for administrative efficiency and process discipline.
4. Coordinate infrastructure, facilities, vendor management, and procurement.

2. HR & People Operations

1. Support recruitment coordination, onboarding, and documentation processes.
2. Oversee employee records, attendance, payroll coordination, and policy compliance.
3. Facilitate performance review cycles and HR reporting.
4. Act as a key liaison between employees and leadership.

3. Finance & Budget Oversight

1. Assist in budget planning, tracking, and variance analysis.
2. Coordinate with finance teams for invoicing, payments, expense management, and reconciliations.
3. Prepare financial summaries and management reports for review.

4. MIS & Reporting

1. Design and manage MIS dashboards covering:
2. Admissions and enrolments
3. Revenue tracking
4. Expense monitoring
5. Operational metrics
6. Prepare periodic reports for leadership and board-level presentations.
7. Ensure data accuracy, consistency, and timely reporting.

5. Executive Support to the President

1. Assist the President in strategic initiatives and special projects.
2. Prepare briefing notes, presentations, and analytical summaries.
3. Track action points and follow-ups across departments.
4. Provide structured coordination support for high-impact initiatives.

6. Stakeholder Communication

1. Serve as a central coordination point for internal and external stakeholders.
2. Manage formal communication with academic partners, industry collaborators, vendors, and regulatory bodies.
3. Draft professional correspondence, reports, and institutional documentation.

7. Brand & Institutional Development

1. Support brand-building initiatives and institutional positioning efforts.
2. Coordinate events, industry engagements, and external outreach activities.
3. Ensure consistent institutional messaging across communications.

Candidate Profile

Experience:

1. 812 years of experience in administration, operations, or centre management roles.
2. Prior experience in education, edtech, fintech ecosystem organisations, or startup environments preferred.
3. Experience managing multi-functional responsibilities (HR, finance coordination, reporting, operations).

Core Competencies:

1. Strong administrative and financial acumen.
2. Excellent verbal and written communication skills.
3. High proficiency in MIS preparation and presentation development.
4. Structured, process-oriented approach with attention to detail.
5. Ability to work independently in a fast-paced startup environment.
6. Strong stakeholder management and coordination capability.

Behavioural Attributes:

1. High ownership mindset.
2. Discretion and professionalism in handling sensitive information.
3. Agility and solution-oriented thinking.
4. Ability to balance strategic perspective with operational execution.