Job Description: Senior Finance Associate
Job Title: Senior Finance Associate
Location: Delhi
Employment Type: Full-Time
Experience Required: 3-5 Years
Work Arrangement: On Site (Delhi)
About the Role:
We are seeking a highly motivated and detail-oriented finance professional to join our team as a Senior Finance Associate . The ideal candidate will have strong experience in financial operations, accounting, compliance, and reporting. This is a key role responsible for ensuring accurate financial management, timely reporting, and adherence to regulatory requirements, while supporting the Finance Manager and senior leadership in strategic decision-making.
Key Responsibilities:
1. Financial Operations
- Oversee and manage day-to-day financial operations including vendor payments, employee reimbursements, receipts, and journal entries.
- Ensure all financial transactions including sales invoices, purchase invoices, advances, and expense entries are accurately recorded in the accounting software -Zoho Books) and are supported by proper documentation.
- Conduct periodic reconciliations for bank accounts, vendor ledgers, customer accounts, and inter-company balances to ensure accuracy and consistency.
- Maintain an organized and accessible filing system (both digital and physical) for vouchers, invoices, contracts, and supporting documents.
- Monitor accounts payable to ensure vendors are paid on time and accounts receivable to ensure timely realization of dues.
- Coordinate with the operations and program teams for invoice validation, fund utilization tracking, and project-wise expense booking
2. Budgeting and Forecasting
- Assist in preparation of the annual organizational budget and project-specific budgets in collaboration with program and department heads.
- Support in preparation of financial forecasts and variance analysis on a monthly and quarterly basis.
- Analyze budget vs. actual performance and share variance insights and recommendations with management for corrective actions.
- Maintain and update financial dashboards and reports to track fund utilization and grant-wise performance.
- Ensure compliance with donor requirements and budgetary controls in project execution.
3. Payroll and Reimbursements
- Coordinate with HR to ensure accurate payroll processing each month, covering all employees, consultants, and interns as applicable.
- Validate inputs such as attendance, leave deductions, variable pay, new hires, exits, and statutory deductions before payroll release.
- Ensure compliance with statutory requirements related to payroll including PF, ESI, TDS.
- Handle timely processing of employee reimbursement and travel expense claims, ensuring adherence to internal policies and budget limits.
- Support in preparation of monthly payroll registers, salary slips, and reconciliation of payroll-related ledgers in accounts.
- Liaise with the HR and compliance teams to address payroll-related queries or audit clarifications.
- Prepare and verify employee tax computations at the time of payroll, mid-year declarations, and financial year-end tax finalization.
- Support in Form 16 generation and distribution for all employees at the end of each financial year.
4. Compliance and Statutory Requirements
- Ensure timely and accurate filing of all statutory returns including TDS, GST, PF, ESI, and MCA compliances.
- Prepare working data for TDS returns (Form 26Q, 24Q), reconcile with books, and coordinate with consultants for filing.
- Generate and issue Form 16A (TDS certificates for vendors/consultants) on a quarterly basis.
- Assist in tax computation for employees and consultants to ensure proper deduction at source and year-end compliance.
- Prepare and maintain data for GST filings including GSTR-1 and GSTR-3B, ensuring correct classification of sales, purchases, and input tax credits.
- Perform GST reconciliations between GSTR-2B, purchase registers, and books of accounts to identify mismatches and coordinate corrections.
- Track and ensure timely payment of statutory dues, maintaining proper records of challans and filings for audit reference.
- Prepare working papers and documentation for internal, statutory, and donor audits, ensuring prompt response to auditor queries.
5. Financial Reporting
- Prepare monthly, quarterly, and annual financial statements as needed
- Develop Management Information System (MIS) reports, highlighting key metrics such as budget utilization, fund balance, and liquidity status.
- Support in preparing project-specific financial statements for donor and funder reporting, ensuring compliance with grant requirements.
- Ensure all financial reports and statements are prepared in accordance with applicable accounting standards and organizational policies.
- Ensure all reports comply with accounting standards, internal policies, and donor reporting templates
6. Process Improvement
- Review and strengthen existing accounting and financial workflows to improve accuracy, transparency, and efficiency.
- Support automation of finance functions such as payment approval workflows, expense tracking, or invoice management systems.
- Implement internal controls and checks to mitigate financial risks and ensure audit readiness.
- Contribute to integration and implementation of new finance systems or tools in collaboration with the finance manager.
7. Team Collaboration
- Work closely with cross-functional teams such as HR, Admin, Program, and Operations to provide timely financial insights and ensure alignment on financial planning.
- Support the Finance Manager in financial planning, donor budget formulation, and financial due diligence for new partnerships.
- Provide guidance to non- finance staff or interns on accounting entries, compliance tracking, and documentation standards.
- Participate in team meetings, reviews, and training sessions to stay aligned with organizational goals and priorities.
- Foster a collaborative and solution-oriented environment within the finance team.
Required Qualifications and Skills:
- Bachelor's degree in Finance, Accounting, or Commerce. Master's/MBA in Finance or CA Inter/Final is preferred.
- 5-8 years of experience in finance and accounting roles, preferably in mid-sized or fast-growing organizations.
- Strong knowledge of Indian accounting standards, taxation (TDS, GST,EPFO, MCA/ROC Etc), and compliance requirements.
- Experience with payroll, reimbursements, vendor management, and statutory filings.
- Proficient in MS Excel, Zoho and Tally and financial ERP systems
- Excellent analytical, problem-solving, and communication skills.
- Ability to work independently and manage multiple priorities in a dynamic environment.
- High level of integrity and attention to detail in all financial operations.
- Demonstrated commitment to accuracy, accountability, and continuous improvement in financial processes.
- Strong written and verbal communication skills, with the ability to present financial insights clearly to non-finance stakeholders.
