What this job involves:
Providing onsite support
- You will be the Site Managers trusted right hand on all facilities-related activities.
- You'll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.
- Where can processes be improved How can we save costs These are questions that will be at the forefront of the team's thinking. You, too, will always have an eye on this, contributing suggestions as they arise.
- You'll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination.
- You'll need to ensure we hit key performance indicators and meet our service level agreements.
Key aspects:
- Monitoring of Housekeeping related activities
- Arrangement of all consumables and supplies for Client / any visits
- Preparing the Daily/Weekly and Monthly reports
- Interacting with the service & supply vendors
- Undertake daily facility rounds and find out snags and raising proactive tickets for the same
- Effectively manage service provider teams to ensure an on time deliverable system
- Routinely Inspect all services to ensure performance measures are being maintained and make the service score cards
Client/Stakeholder Management
- Proactively engage stakeholders to ensure that on site clients expectations are met though high levels of customer service
- Build and develop effective client / stakeholder relationships across multiple levels of the organisation
- Proactively understand the customers/employees needs and act on them before being requested
- Maintain high standards of housekeeping of facility
- Improvements in the office aesthetics and operations as per need
Finance Management
- Accurate billing and invoicing
- Adherence to the monthly forecast
- Invoice management
Procurement & Vendor Management
- Work on getting quotations as per site need
- Sharing indents for monthly material supply
- Zero stock out of situation
Other Key Activities
- Collecting all documents from the vendor for compliance audit
- Developing interesting & fun user engagement activities
- Signage / Poster making for site awareness
- Managing ad hoc vendors
Meeting the clients facilities needs
- At JLL, we put client satisfaction at the front and centre of everything we do.
- If you share our values, we will be more than happy to work with you.
- In this role, you'll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements such as follows:
- Ensure messaging is consistent and in line with requests received from the user
- Respond to user inquiries and concerns promptly and with courtesy and enthusiasm
- Build relationships by engaging clients in genuine, personable conversations
- Create WOW experiences by anticipating client needs and seizing the moment; acting on them before being requested
- Your planning and budgeting skills will also be vital to the job, as you'll take part in the procurement of vendors and services from time to time
Making everyone safe and risk-free
- Do you value workplace safety If so, you'll be a perfect fit for the job.
- In this role, you will ensure everyone's health and safety by keeping safe workplace procedures in place and order
- You'll also be expected to carry out these procedures, as needed
- At the same time, this role puts you on the first line of defense against risks
- As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans
- You'll also be expected to follow escalation and incident reporting procedures and comply with the firm's guidelines and strategies
Sound like you To apply, you need to be a:
Passion for service
- Do you have a prior experience in facilities, property management, hospitality or other related fields
- Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management
- Are you knowledgeable in various property systems You are what we're looking for!
Team player
- JLL's unmatched excellence is only made possible by team work—a core value we want you to possess
- As the Facilities Coordinator, we expect you to support the team and work well with others toward achieving targets
- Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures
- Ensuring that the team practices our I am JLL core behaviors is also under your mandate
Client focused enthusiast
- It is important that you can easily interact with the general client staff and vendors to deliver efficient services
- We'll also count on you to address conflicts and conflicting priorities effectively
- Likewise, you must be an excellent communicator who always faces customers with a smile, even when times get rough occasionally
What we can do for you:
- At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment
- We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package
Apply today!
What you can expect from us
- At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment
- We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package
Scheduled Weekly Hours:
48
