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Job Description
Senior Executive – Procurement OperationsGBSS Procurement Executive - Purchase
Qualification And Experience Required
- Engineering, B. Pharm, B.Sc. BMS, B Com Degree + 3 to 5 Years of Relevant Work Experience. MBA would also be preferable
- 3 to 5 years of recent experiences in various roles including shared services/global business services, Supply Chain consulting and/or operations and service delivery management. Experience in R&D procurement such as lab chemicals, intermediate building blocks, especially from global sources would be an added advantage
- Significant knowledge of Supply Chain & In-depth understanding of Sourcing and Procurement in SAP environment would be an added advantage.
- Quick learning ability
- Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy to understand business terms to all levels of management.
- Demonstrates working knowledge with MS-Office suite of software applications and tools, including: Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.
- Good listener with analytical mind
- Attention to detail, effective management and interpersonal skills, professionalism, positive attitude and willingness to work in a team-oriented environment
- Strong exposure in creating a high performance-driven culture, employee engagement & customer centricity
- Adept in process mapping & documentation. Experienced in redesigning optimal processes (with necessary controls built in) and handling projects.
Key Areas/Responsibilities
- This role would be focused on providing operational support to for Direct as well as indirect material procurement for US plants Piramal Pharma Limited (from Kurla office)
- The role involves extensive coordination with vendors (both domestic and overseas) and site supply chain team.
- Arrange competitive quotations for indirect materials (Negotiations and vendor selection not in scope)
- Provide support to get the documents for onboarding vendor
- Create Purchase Orders for approved supplier basis the approval from site/ central purchase team
- Follow-up for the Purchase Order release and communication Purchase Orders with vendors
- Email and Phone based follow-ups with vendors to get the purchase orders confirmation, for delivery / Service completion
- Liaise with AP team for payment related queries from vendors
- Provide support in generating savings.
- Resolve vendor queries through Vendor Help desk
- Ensure up-to date documentation as per Internal and Statutory audit requirements
- Regular accounts cleanups by closing open GR-IR and overdue advances.
- Find automation opportunities in the Procurement process and automate the process.
- Develop procurement related MIS to report agreed SLAs
- Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.
- Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)
- Identify and promote opportunities to leverage best practices and global standards within GBSS.
- Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.
- Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.
