What The Role Is
The officer will work under the direction of the Special Assistant to the Minister, and act as a central point of coordination across the office, managing correspondence, logistics, and internal processes while maintaining the highest standards of confidentiality, accuracy, and professionalism.
You will be working in a fast-paced and dynamic environment that would require the ability to manage multiple priorities and stakeholders at the same time.
What You Will Be Working On
Key responsibilities include, but are not limited to:
(I) Administrative Support
- Provide day-to-day administrative support for tasks and specific projects, as required.
- Assist in tracking commitments, deadlines, and follow-up actions arising from meetings, briefings, and correspondence.
- Prepare, compile, and organise briefing materials, submissions, and background documents as directed.
- Assist in administrative management of budget, including preparing draft budget submissions, tracking expenditures and commitments against approved budget allocations.
- Serve as a coordination point across internal departments, agencies, and external stakeholders.
- Maintain organised records, document management systems, and filing (digital and physical).
(II) Logistical and Operational Support
- Coordinate logistics for meetings, consultations and official engagements, including venues, materials, and participant coordination, as needed.
- Assist with travel and visit logistics, including coordination, itineraries and briefs.
Essential Requirements
What we are looking for
- Tertiary education in business administration, finance, healthcare administration, statistical analytics or a related field, with at least five (5) years of work experience.
- Previous experience in secretarial, budget management or administrative roles, preferably within the government or public sector is preferred.
- Strong organisational and time-management skills, with the ability to manage multiple priorities.
- Good written and verbal communication skills.
- High level of discretion, judgment, and professionalism.
- Strong attention to detail and accuracy, particularly in financial and administrative matters.
- Proficiency in standard Microsoft office applications and financial tracking tools (e.g. spreadsheets, document management systems).
Personal Attributes
- Highly dependable, proactive, and organised.
- Strong interpersonal skills and the ability to work collaboratively in a team environment.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Ideal Candidate Should Also Possess The Following Key Competencies
- Thinking Clearly & Making Sound Judgements – Strong analytical and critical thinking abilities to support the crafting of sound policy recommendations; ability to grasp timelines, operating context and ground realities.
- Learning & Putting Skills into Action - Possesses the drive and curiosity to learn and apply new skills, knowledge and new ways of working.
- Improving & Innovating – Ability to seek continual improvements, and to innovate and experiment while managing the risks involved.
- Working Effectively with Stakeholders – Ability to mobilise and rally partners and stakeholders towards a collective purpose.
As part of the shortlisting process for this role, candidates may be required to complete a medical declaration and/or undergo further assessment.
