Ensure timely renewal of all administration-related contracts in alignment with the Procurement Policy and defined timelines.
Conduct Vendor Evaluation every six months for both existing and new vendors, ensuring compliance with vendor performance standards.
Ensure timely processing and payment of vendor and contractor invoices, supported with GRN and as per terms in the contract agreement.
Ensure Purchase Requisitions (PR) / Purchase Orders (PO) are released in Oracle within the defined SLA and maintain proper documentation/records.
Prepare and submit Monthly MIS for all administration-related activities to internal stakeholders, including: Monthly spend reports, Provisions, Contract status & Consumption reports
Manage CLMS (Contract Labour Management System) effectively, ensuring up-to-date contractor compliance data and reporting.
Drive reduction of petty cash purchases and increase procurement through the PO process, ensuring transparency and audit readiness.
CAPEX & OPEX Budgeting
Coordinate, plan, and execute the preparation of annual OPEX and CAPEX budgets for the Administration function.
Ensure timely utilization of OPEX/CAPEX budget with adherence to internal controls and approvals.
Maintain and track Fixed Assets stock on a real-time basis, ensuring updates in asset registers and compliance during audits.
Ensure zero Non-Conformities (NCs) related to Administration during external and internal audits.
Statutory Compliance
Secure, maintain, and renew statutory licenses: Factories Act licenses, Pollution Control Board consents, Panchayat licenses, Contract Labour Registration & Licensing, etc.
Ensure compliance with all applicable labour, industrial, and statutory laws including maintenance of registers, records, statutory postings, and timely submission of returns.
Ensure contractors comply with statutory requirements, including submissions of PF/ESI/CLRA records and returns.
Track, maintain, and renew all contracts/agreements with outsourcing service providers.
Health, Safety & Environment (HSE)
Ensure compliance with company HSE policies, procedures, and relevant legislation (Health & Safety & Environment Acts).
Provide administrative support for facility HSE activities and audits.
Monitor and support security measures within the BU.
