Job Description
Under the general guidance of Head of Administration, the Admin Coordinator plays a key role in supporting the efficient daytoday administrative operations. This role is critical in ensuring smooth business support services for Asia operations by maintaining strong coordination, compliance, and service standards across administrative functions. Success in this role requires strong attention to detail, excellent organisational and communication skills, a proactive approach, and the ability to manage multiple priorities in a dynamic environment, while consistently delivering high service standards.
Responsibilities
Vendor Management
- Keep the vendor database updated and ensure all service contracts are current and properly documented.
- Raise purchase orders and verify invoices for contractbased vendors.
- Conduct due diligence for new vendors, reassess existing vendors, and maintain an updated Approved Vendor List (AVL).
- Review and update procurement procedures, forms, and related documentation.
Insurance
- Manage all nonHR insurance matters, including annual renewals and daily administrative support for PII, PPL, PAR, and CPL.
- Work with AJG on insurance queries and requests from business units, ensuring adequate coverage.
- Provide travel insurance data to HR for annual renewal and coordinate travel insurance claims with Acclaim.
- Check the accuracy of issued insurance certificates (especially PII, over 70 certificates annually).
- Organize and maintain insurance documents in Admin_Restricted and BD SharePoint for easy retrieval.
CorpPass SubAdmin & membership
- Maintain an uptodate list of all active Netrust users.
- Verify, process, and coordinate membership matters with respective organizations.
- Maintain the membership list and update relevant contact information.
- Handle annual renewals, including SBF (for 5 entities) and ACES (for WSPC).
Others
- Workplace Canopy - Manage and update the SGAdmin section of the Canopy website. Liaise with Asia Marcomm when issues fall outside SG Marcomm's scope.
- Offsite storage - maintain accurate records of all items stored offsite.
- Corporate filings Liaise with Legal to provide administrative support related to corporate secretarial matters.
- Prolease - Update ProLease records as required.
- E-library - Manage and maintain the internal elibrary.
- Others to be assigned from time to time.
Qualifications
- Typical 10+ years of experience in business administration.
- Degree holders in business administration, or management related fields.
- Excellent communication and interpersonal skill
- Ability to work with different countries and multi-tasks.
- Good skills in Microsoft Office
- Familiar with Office 365
BGV:
- Employment with WSP India is subject to the successful completion of a background verification (BGV) check conducted by a third-party agency appointed by WSP India.
- Candidates are advised to ensure that all information provided during the recruitment process including documents uploaded is accurate and complete, both to WSP India and its BGV partner.
About Us
WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.
With approximately
4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than
73,000 globally, in 550
offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.
At WSP we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones:
Our People, Our Clients, Our Operational Excellence and Our Expertise.
www.wsp.com
We are
- Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
- A collaborative team that thrives on challenges and unconventional thinking.
- A network of experts channeling our curiosity into creating solutions for complex issues.
Inspired by diversity, driven by inclusion, we work with passion and purpose.
Working with Us
At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.
Our Hybrid Working Module
With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.
- Maximize collaboration.
- Maintain product quality and cultural integrity.
- Balance community, collaboration, opportunity, productivity, and efficiency.
Health, Safety and Wellbeing
Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our Making Health and Safety Personal initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.
Inclusivity and Diversity
WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.
Imagine a better future for you and a better future for us all.
Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.
With us, you can.
Apply today.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service. 
