We are looking for a detail-oriented Accounts Payable Specialist to manage vendor payments, reconciliations, and financial reporting. The ideal candidate should have a strong understanding of accounting principles, tax compliance, and financial processes. This role requires excellent communication skills, a problem-solving attitude, and the ability to work efficiently under deadlines.
Key Responsibilities:
- Coordinate with vendors regarding payments, refunds, and vendor reconciliations.
- Update the Supplier Reconciliation Portal and ensure accuracy.
- Communicate with clients to retrieve missing vendor bills and secure approvals.
- Prepare weekly AP reports, process vendor payments, and allocate them in financial records.
- Review vendor reconciliations performed by associates.
- Follow up on W9 forms from vendors and prepare 1099 workings.
- Conduct tax return reconciliations and ensure compliance.
- Review weekly sales entries and verify sales tax, prompt tax, and use tax calculations.
- Prepare various tax returns, including CRT, TPT, 8027, and other county tax filings.
- Perform balance sheet reconciliations and ensure accuracy.
- Respond to emails within 48 hours and maintain effective communication with clients and vendors.
- Ensure timely delivery of AP reports and meet internal month-end closing deadlines.
- Train and mentor new team members, supporting their integration into the team.
- Adhere to internal accounting processes and systems.
- Stay open to learning new financial processes and take on additional responsibilities as needed.
- Participate in internal training and development sessions for personal and professional growth.
Required Skills & Qualifications:
- Strong understanding of Accounting and Financials.
- Experience in vendor reconciliations and accounts payable.
- Knowledge of tax regulations, including 1099, sales tax, and use tax calculations.
- Proficiency in accounting software and financial reporting tools.
- Excellent English communication skills (both written and verbal).
- Strong interpersonal skills and ability to work collaboratively in a team.
- Critical thinking and a problem-solving mindset.
- Ability to meet stringent deadlines and handle high-volume financial transactions.
Key Skills :
- Accounts Payable
- Vendor Reconciliation
- Financial Reporting
- Balance Sheet Reconciliation
- Invoice Processing
- Tax Return Reconciliation
- Communication & Client Coordination
- Accounting Software Proficiency
