Regulated Systems Document Analyst

Description

The Regulated Systems Document Analyst will support the tracking, maintenance, and quality control of projects within regulated digital systems, primarily Veeva Vault. The role focuses on accurate data entry, study tracking, system quality checks, and coordination with cross functional teams to ensure timely and compliant project execution.

Key Responsibilities

• Support end to end project and study tracking activities within Veeva Vault systems.
• Prepare, download, format, and manage system generated reports from source systems to support accurate data updates.
• Perform manual data entry and updates in Veeva Vault to ensure project records remain current, complete, and aligned with source documentation.
• Conduct system quality checks (QCs) to verify accuracy and consistency between source systems and Veeva Vault.
• Support project timelines and milestones by ensuring timely completion of assigned system tasks.
• Coordinate closely with internal teams to resolve data discrepancies and clarify system updates.
• Maintain high standards of data quality, compliance, and documentation discipline in line with regulated environment expectations.
• Contribute to continuous improvement of tracking processes, templates, and documentation where applicable.
  

Key Requirements

• Bachelor's degree in a life sciences or related discipline (e.g., Pharmacy, Biology, Chemistry, Clinical Research).
• Prior experience or strong working knowledge of Veeva Vault (Clinical, RIM, or related modules) clinical or regulated systems (e.g., CTMS, document management systems, or similar platforms).
• Exposure to Veeva Vault (Clinical, RIM, or related modules) is highly desirable.
• Strong attention to detail with the ability to manage large volumes of structured information.
• Proficiency in Excel and tracking/reporting tools.
• Fluent in English (written and spoken) role requires regular documentation and communication in English.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Experience working in regulated environments (e.g., pharma, clinical research) is a plus.
  

Required Skill Sets & Competencies

• Systems & Process Orientation
  
  • Comfortable working within structured digital systems and standardized workflows.
• Data Accuracy & Quality Mindset
  
  • High precision in data handling, verification, and quality control activities.
• Organizational & Time Management Skills
  
  • Ability to prioritize tasks and support multiple projects simultaneously.
• Communication & Coordination
  
  • Clear, concise communication with internal stakeholders to ensure alignment and issue resolution.
• Service Oriented Approach
  
  • Proactive, responsive mindset when supporting project teams and system users.
• Team Collaboration
  
  • Ability to work effectively with cross functional teams while maintaining accountability for assigned responsibilities.

Why Syneos Health Here, you're a part of the big picture. You will collaborate with colleagues across clinical and commercial disciplines to guide premarket development through post-market commercial strategy. Every project is a chance to solve a new challenge, learn from your colleagues, and advance your career. The diversification and breadth of our new and existing partnerships create a multitude of career paths and employment opportunities. Join our game-changing, global company dedicated to creating better, smarter, faster ways to get biopharmaceutical therapies to patients. Experience the thrill of knowing that your everyday efforts are contributing to improving patients lives around the world.

WorkHereMattersEverywhere| How are you inspired to change lives

Disclaimer: Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.