Purchasing Executive

Position: Purchase Executive Punjab Region

Role Purpose

The Purchase Executive Punjab Region will be responsible for end-to-end procurement of raw

materials, packaging, and consumables for the Punjab warehouse/kitchens. The role focuses on

cost control, vendor management, timely availability of stock, and compliance with company

procurement and GST processes.

Key Responsibilities

1. Procurement & Vendor Management

Manage day-to-day purchasing for Punjab region warehouses/kitchens.

Identify, onboard, and manage local vendors for vegetables, groceries, frozen items, packaging,

and consumables.

Negotiate prices, credit terms, and delivery schedules to achieve cost optimization.

Ensure multiple vendor options for critical SKUs to avoid supply disruptions.

2. Purchase Planning & Cost Control

Prepare daily/weekly purchase plans based on consumption, stock levels, and demand forecasts.

Compare vendor rates for the same SKU and recommend the most cost-effective option.

Support implementation of weighted average cost (WAC) and standardized pricing.

Track price fluctuations and highlight abnormal rate increases.

3. Order Processing & Coordination

Raise purchase orders (POs) as per approved requirements.

Coordinate with vendors for timely deliveries as per agreed schedules.

Ensure proper documentation: PO, invoice, delivery challan, and GST compliance.

4. GRN & Stock Coordination

Coordinate with warehouse team for proper GRN (Goods Receipt Note) entry.

Ensure quantity, quality, and rate verification at the time of receipt.

Resolve shortages, damages, or quality issues with vendors.

5. Billing & Payments Support

Verify vendor invoices against PO and GRN.

Coordinate with accounts team for timely vendor payments.

Track credit days and follow up on outstanding invoices.

6. Reporting & Analysis

Maintain daily and monthly purchase reports.

Share vendor-wise, SKU-wise purchase summaries.

Support Vendor Management System (VMS) by providing data on cost, delivery, and service

performance.

Assist in monthly reconciliation of purchase vs consumption.

7. Compliance & SOP Adherence

Ensure adherence to company procurement SOPs.

Maintain proper documentation for audits and GST checks.

Follow ethical purchasing practices and company policies.

Qualifications & Experience

Graduate (Commerce / Supply Chain / Operations preferred).

25 years of experience in procurement or purchase role (food, FMCG, or hospitality preferred).

Experience handling regional vendors is an advantage.

Reporting To

Warehouse Manager / SCM Head

Location

• Punjab Region (Warehouse-based)