Purchase Manager

Company Description

Lemit Papers LLP is a prominent player in India's duplex board paper industry with a daily production capacity of 400 metric tons.

Job Profile: Purchase Manager

Department: Procurement

Reporting To: Plant Head

Location: Maliya Morbi.

1. Purpose of the Role

To ensure timely procurement of raw materials, chemicals, spares, and services at optimum cost, right quality, and required timelines, while maintaining vendor reliability, inventory efficiency, and statutory compliance.

2. Key ResponsibilitiesA. Raw Material Procurement (Waste Paper)

Sourcing domestic and imported waste paper

Vendor identification, negotiation, and finalization

Monitoring market price trends and quality yield

Coordination with QC for material acceptance

Handling import documentation and clearing coordination

B. Chemicals & Consumables Purchase

Coordination with production and QC for consumption optimization

Evaluation and approval of trial chemicals

C. Spares & Engineering Purchases

Procurement of mechanical, electrical, and instrumentation spares

Handling emergency and breakdown purchases

AMC and service contract finalization

Capex purchase support

D. Vendor Management

Development and maintenance of approved vendor list

Vendor evaluation and performance review

Alternate vendor development to reduce dependency

Negotiation of annual rate contracts

E. Inventory Planning & Control

Defining minimum, maximum, and reorder levels

Monitoring slow-moving and non-moving inventory

Coordination with stores for FIFO compliance

F. Cost Control & Budgeting

Preparation of annual procurement budget

Tracking actual vs budget performance

Identifying cost-saving and value engineering opportunities

G. Documentation & Compliance

Purchase orders, GRN coordination

GST, E-way bill compliance

Audit and ERP documentation support

H. Cross Functional Coordination

Coordination with Production, QC, Finance, Stores, and Logistics

Ensuring uninterrupted material availability

3. Key Performance Indicators (KPIs)

Raw material cost per MT

Inventory holding days

Vendor on-time-in-full (OTIF) performance

Cost savings achieved

Emergency purchase frequency

4. Skills & Competencies

1.Technical Skills:

Waste paper grading and quality knowledge

Chemical and consumable consumption understanding

Import/export documentation basics

ERP/SAP/Tally working knowledge

Strong Excel and MIS reporting

2.Behavioral Skills:

Strong negotiation and commercial skills

Vendor relationship management

Decision-making under pressure

High ethical standards and compliance orientation

5. Qualification & Experience

Education: BE / Diploma / BCom / MBA (Operations / Supply Chain preferred)

Experience: 815 years in paper or recycled board manufacturing with at least 5 years in procurement or waste paper sourcing.